Office Administrative Associate

The Ohio State University; Columbus (OH); On-site; USD 29,411 - 38,407; Full time

Job summary

The Ohio State University is seeking an Office Administrative Associate in the Division of Dental Hygiene. This role involves high-level administrative support to the Division Chair and requires independent judgment and discretion.

Key responsibilities include budget management, scheduling, and supporting various administrative needs. Candidates should have prior relevant experience and strong communication skills. The position offers a regular schedule, predominantly first shift.

Qualifications

• Minimum of 2 years of relevant experience required; 4-6 years preferred.
• Experience in budget management and financial transactions.
• Strong communication skills for managing stakeholders.

Responsibilities

• Provide high-level administrative support to the Chair of the Division.
• Ensure timely completion of division goals and projects.
• Manage the Chair’s calendar and coordinate meetings.

Skills

Administrative Support

Budget Management

Scheduling & Coordination

Communication Skills

Data Analysis

Education

High School diploma or GED

Associate degree in a relevant field

Job description

Job Title:

Office Administrative Associate

Department: Dentistry | Dental Hygiene

About the Division

The Division of Dental Hygiene at the Ohio State University College of Dentistry seeks an Office Administrative Associate to support its academic programs and operations.

• Two undergraduate programs
• One graduate program
• Both in-person and asynchronous online instruction

The program prepares students for dental health teams focused on oral health and disease prevention. Notably, it is:

• The only dental hygiene program in Ohio affiliated with a dental school
• The only program in the state offering a master’s degree in dental hygiene

Position Summary

The Office Administrative Associate provides high-level administrative support to the Chair of the Division of Dental Hygiene. The role requires independent judgment, discretion, and the ability to manage both routine and complex administrative functions with minimal supervision.

Key Responsibilities

• Support the Division Chair in daily operations and strategic initiatives
• Ensure timely completion of division goals, projects, and deadlines
• Represent the Chair and Division to college leadership, students, and external organizations and community partners

Research & Reporting

• Research and analyze programs
• Review and recommend updates on policies and procedures
• Analyze operational data
• Prepare and maintain reports and documentation using network and cloud-based systems

Budget & Financial Processes

• Monitor and manage division budgets across multiple funding sources in conjunction with the Chair
• Initiate financial transactions, including spend authorizations, travel arrangements, and expense reimbursements

Scheduling & Coordination

• Manage the Chair’s calendar and meeting schedules
• Coordinate complex meetings involving multiple stakeholders
• Maintain shared calendars for classrooms and conference spaces

Office & Program Support

• Perform advanced administrative tasks, including document preparation and collaboration
• File and data management in cloud-based systems
• Handle confidential information
• Support personnel and documentation processes
• Assist in program planning and clinical exam coordination
• Provide guidance and task direction to coworkers
• Assist faculty with classroom technology issues
• Assist in faculty recruiting, including meeting organization, interview scheduling, and compliance documentation tracking via web‑based services and surveys

Communications & Compliance

• Manage division website and social media presence
• Compile and update materials such as clinic manuals, booklists, and published resources

Events & Special Projects

• Plan and coordinate division events and activities
• Collaborate with other departments on shared initiatives
• Facilitate logistics for special events and programs

Additional Duties

• Identify and implement process improvements
• Perform other duties as assigned

Target Pay Range

$21.35 - $27.88 (based on education and relevant experience)

Minimum Qualifications

High School diploma or GED. Certification or vocational training may be required. Associate degree in a relevant field may be preferred. 2 years of relevant experience required; 4-6 years preferred.

Location & Position Details

Location: Postle Hall (0024). Position type: Regular. Scheduled hours: 40. Shift: First Shift.

Background Check

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post‑offer process.

The University is an equal‑opportunity employer, including veterans and individuals with disabilities.