Office / Administrative Assistant 2 - WMBJP00002758

Cephas Consultancy Services Private Limited; Eagle Mountain (UT); On-site; USD 38,000 - 52,000; Part time

Job summary

Cephas Consultancy Services Private Limited in Eagle Mountain, Utah, is seeking an Office / Administrative Assistant 2 to support daily office functions and maintain organized records. The role emphasizes coordination, data handling, and effective communication with stakeholders.

The successful candidate will have strong administrative skills, experience with typical office software, and the ability to manage multiple tasks in a fast-paced environment commonly found on construction-site projects.

Qualifications

• High school diploma or GED required.
• 2–4 years of experience required.

Responsibilities

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills

Verbal communication

Written communication

Multi-tasking

Customer service

Interpersonal skills

Independence

Time management

Confidentiality

Education

High school diploma or GED

2–4 years of experience

Tools

Microsoft Word

Excel

PowerPoint

Job description

Office / Administrative Assistant 2 - WMBJP00002758

Cephas Consultancy Services Private Limited Eagle Mountain, Utah, United States

About this position

Job Id : CLI-45992-5

Job Type: Contractual

Job Description

The primary responsibility is collecting, organizing, and tracking inspection reports, contractor test reports, and mechanical completion handover documentation. The ideal candidate will have strong administrative and coordination skills, preferably with construction-site experience.

Summary:

The main function of an office / administrative assistant (general) is to provide high-level administrative support by conducting research, handling information requests and performing clerical functions. A typical administrative assistant acts as information and communication managers for an office.

Job Responsibilities:

• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Prepare invoices, reports, memos, letters, financial statements, and other documents.
• File and retrieve corporate documents, records, and reports.
• Open, sort and distribute incoming correspondence, including faxes and emails.
• Prepare responses to correspondence containing routing inquiries.

Skills:

• Verbal and written communication skills, multi-tasking, customer service skills and interpersonal skills.
• Ability to work independently and manage one’s time.
• Ability to keep information organized and confidential.
• Previous experience with computer applications, such as Microsoft Word, Excel and PowerPoint.

Education/Experience:

• High school diploma or GED required.
• 2-4 years' experience required.