Office Administrative Assistant

Generator Supercenter of Waco; Waco (TX); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Voluntary Life Insurance

Short and Long Term Disability

Medical

Dental

Vision

401K Matching

Training & development

Paid time off

Job summary

Generator Supercenter of Waco is seeking a highly organized Office Admin to oversee daily operations, scheduling, service coordination, and project management. The ideal candidate will help manage service schedules, coordinate electricians for residential service calls and generator repairs, handle customer relations, and ensure timely project completion.

Responsibilities include scheduling visits, dispatching technicians, managing billing cycles, handling customer inquiries, organizing parts,

Qualifications

• Strong organizational and problem-solving abilities.
• Excellent communication and customer service skills.
• Ability to handle multiple tasks and meet deadlines in a fast-paced environment.
• Experience coordinating service providers and scheduling visits.
• Familiarity with scheduling software and route optimization is a plus.

Responsibilities

• Schedule service visits using route optimization tools to maximize efficiency.
• Assign and dispatch electricians for residential service calls and generator repairs.
• Answer inbound calls and assist customers with inquiries.
• Set up and manage automatic billing cycles for service contract customers.
• Handle customer escalations and provide effective resolutions.
• Report weekly and monthly KPIs to corporate locations.

Skills

Scheduling & route optimization

Customer service excellence

Communication skills

Organizational skills

Multitasking

Tools

Scheduling software

Route optimization tools

Job description

Benefits:

• A positive and collaborative work environment
• Voluntary Life Insurance
• Short and Long Term Disability
• Medical, Dental and Vision
• 401K Matching (after 6 months of employment)
• 401(k)
• Training & development
• Paid time off

About Generator Supercenter

Generator Supercenter is the company for all your generator needs. We provide high-quality models, have factory certified technicians for repairs and maintenance, and offer turnkey installations. We are the number #1 Generac dealer in North America. Our employees have extensive training to provide a professional experience every step of the way. Our mission is … To joyfully provide comfort and peace-of-mind for our customers. To be an outstanding partner to our suppliers. To change the lives of our team members by giving direction, respect, and the opportunity for financial growth. To think and act in alignment with our Creator.

Job Description

Generator Supercenter of Waco is seeking a highly organized and detail-oriented Office Admin to oversee daily operations and ensure efficient scheduling, service coordination, and project management. The ideal candidate will be responsible for helping manage service schedules, coordinating electricians for residential service calls and generator repairs, handling customer relations, and ensuring timely project completion.

Key Responsibilities

Scheduling & Coordination

• Schedule service visits using route optimization tools to maximize efficiency.
• Assign and dispatch electricians for residential service calls and generator repairs.

Customer Service & Billing

• Answer inbound calls and assist customers with inquiries.
• Set up and manage automatic billing cycles for service contract customers.
• Handle customer escalations and provide effective resolutions.

Operations & Reporting

• Organize and track service parts and materials to ensure availability.
• Report weekly and monthly Key Performance Indicators (KPIs) to corporate locations.
• Participate in team meetings, offering insights and reports directly to corporate leadership.

Team Management & Hiring

• Interview potential employees for store locations.
• Set opening and closing schedules for the store.

Project Oversight & Financials

• Track projects from sales through completion, ensuring all deadlines are met.
• Collect payments due upon project completion.

Qualifications

• Previous experience in production management, scheduling, or service coordination preferred.
• Strong organizational and problem-solving skills.
• Excellent communication and customer service abilities.
• Experience handling customer escalations professionally.
• Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
• Proficiency in scheduling software and route optimization tools is a plus.
• Knowledge of generator installation and service processes is preferred.

Why Join Us?

• Competitive salary and benefits package.
• Opportunity to work with an industry leader in standby generators.
• Supportive team environment with opportunities for professional growth.

Note: This job description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.