Administrative Assistant

Munro Footwear Group; Helena (MT); On-site; USD 39,000 - 41,000; Full time

Benefits offered by this job

Health Insurance

Paid Leave & Holidays

Job summary

Montana Board of Crime Control in Helena, MT seeks an Administrative Assistant to provide high-level administrative support for the Administration Section, Board and Youth Justice Advisory Council. Responsibilities include scheduling, meetings, drafting reports, and travel coordination.

The role requires a High School diploma and 2 years of office experience with preference for board/council support, MS Office proficiency, confidentiality, and data management skills.

Qualifications

• High School diploma; and two years’ office administration experience.
• Preference for experience supporting boards, councils, and committees.
• Knowledge of Office management, confidentiality, and data management.
• Working knowledge of Microsoft Office software.
• Strong customer service skills and organizational abilities.

Responsibilities

• Coordinate and manage schedules for the section and council.
• Provide administrative support for meetings, including drafting reports, memos, and meeting minutes.
• Prepare and process travel arrangements, event coordination, and forms/templates.
• Oversee data/records management, inventories, and supply/equipment tracking.
• Serve as primary contact for inquiries and greet visitors as needed.
• Support day-to-day operations with professionalism and discretion.

Skills

Office management

Confidentiality

Microsoft Office

Customer service

Data management

Education

High School diploma

Tools

Virtual meeting platforms

Job description

Job Description - Administrative Assistant (26142126)

Position Title:

Why live in Helena, Montana?

Helena is surrounded by rolling hills and lofty mountains and is tucked below the Continental Divide.

It is a relatively quiet place to call home where small-town living collides with outdoor adventure.

Helena has a rich history and was originally founded as a gold camp during the Montana gold rush.

Why should you keep reading and consider working here?

The Montana Board of Crime Control’s (MBCC) mission is to proactively contribute to public safety, crime prevention and victim assistance through planning, policy development and coordination of the justice system in partnership with citizens, government and communities in Montana.In support of this mission, MBCC is comprised of twenty-one dedicated employees possessing a shared vision of public service for Montana’s most vulnerable citizens

What is this career opportunity?

This position serves in the Administration Section at the Montana Board of Crime Control. The Administrative Assistant provides high-level comprehensive administrative support for the section, Montana Board of Crime Control, and Youth Justice Advisory Council. This position is responsible for coordinating and managing schedules, administrative support for meetings, drafting reports, memos, meeting minutes, and other written communication and correspondence. The position provides a range of administrative support services to facilitate operations and activities of Crime Control staff, Board and Council members including but not limited to travel arrangements, event coordination, development/updating forms and templates, data/records management, and supply and equipment inventories.

This includes assisting in diverse administrative operations, modifying workflow processes, and resolving day-to-day operational needs. This position serves as the primary point of contact for internal and external inquiries including day-to-day communications of agency phone calls and emails, greeting and directing visitors to the appropriate person according to their needs. This position provides essential administrative support to ensure the effective, efficient, and professional operation of the organization.

Qualifications

What are we looking for?

Meet Minimum Education and Experience Qualifications:

High School diploma; and two years’ office administration experience. Alternate combinations of education and experience will be considered on a case-by-case basis.

Preference will be given to candidates with specific experience in:

Successful administrative support for boards, councils, and committees.

Knowledge of:

• Office management practices and procedures
• Confidentiality procedures
• Working knowledge of Microsoft Office software
• Effective customer service methods and techniques
• Data and records management

Ability to:

• Draft professional and technical written communications and correspondence to include formal reports, letters, and memos.
• Use and manage virtual meeting platforms to conduct meetings in accordance with open meetings laws.
• Supports day‑to‑day office operations with accuracy, professionalism, and confidentiality.
• Demonstrates strong attention to detail and excellent organizational skills.
• Handles confidential information with discretion.
• Provide exceptional customer service and enjoy working in a team environment.
• Build trust and credibility in constructing effective working relationships with a variety of individuals.
• Manage varying deadlines and multiple projects; responding positively to changes in direction, priorities, responsibilities or assignment.
• Keep large projects, involving multiple parties, moving forward and delivered on time.
• Provide guidance and instructions to other agency staff.
• Organize a dynamic workload and meet established deadlines.

Does this sound like you?

What can you expect from us in return for your hard work?

Look here to see the additional benefits! They include:

• Work/life Balance
• Health Coverage
• Paid Vacation and Sick Leave and Holidays

Public Service Loan Forgiveness (PSLF) – Employment with the State of Montana may qualify you to receive student loan forgiveness under the PSLF.

The Department of Administration participates in E-Verify to confirm employment eligibility. After accepting a job offer and completing form I-9, your information will be submitted to the Department of Homeland Security and Social Security Administration for verification. For more information about E-Verify, please visit the E-Verify website found here, https://www.e-verify.gov/ .

Other important information to be aware of.

This position requires the successful completion of a criminal background check.

Only online applications are accepted. By applying online, you are able to receive updates and monitor the status of your application.

Applicant Pool Statement : If another department vacancy occurs in this job title within six months, the same applicant pool may be used for the selection. Training Assignment : Not Applicable

Salary: $

28.42 - 28.42 Hourly

Telework Eligibility: Not Telework Eligible

Benefits Package Eligibility: Health Insurance, Paid Leave & Holidays, Retirement Plan

Number of Openings

1

Employee Status : Regular Schedule : Full-Time

Job Type

Standard

Shift

Day Job

Travel

Yes, 10 % of the Time

Primary Location

Helena Agency : Board of Crime Control Union : 000 - None

Posting Date

Aug 20, 2026, 5:26:10 PM

Closing Date (based on your computer's timezone) : Sep 4, 2026, 5:59:00 AM

Required Application Materials : Cover Letter, Resume

Contact Name : Chelsea Schneider | Contact Email : [e-mail] | Contact Phone : [phone] Anyone who needs to request a reasonable accommodation in the application or hiring process should contact the HR staff identified on the job listing or by dialing the Montana Relay at 711. Montana Job Service Offices also offer services including assistance with submitting an online application.

State government does not discriminate based on race, color, national origin, religion, sex, sexual orientation, gender identity or expression, pregnancy, childbirth or medical conditions related to pregnancy or childbirth, age, physical or mental disability, genetic information, marital status, creed, political beliefs or affiliation, veteran status, military service, retaliation, or any other factor not related to merit and qualifications of an employee or applicant.