Office Administrative Assistant

SA Recycling; Harvey (LA); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Competitive pay

Medical plans

401k with company match

Weekly pay

Uniforms and PPE

Bonuses

Job summary

SA Recycling in Harvey, LA is seeking a highly organized Administrative Assistant to support the Office Manager with clerical duties and customer service in a fast-paced industrial setting.

The role requires independent work, flexibility, and the ability to manage multiple projects. Proficiency in MS Excel, Word, and Outlook is essential; bilingual English/Spanish is a plus.

Qualifications

• High School diploma or GED required.
• At least 2+ years of office assistant experience in a construction or industrial setting.
• Ability to work in a fast-paced environment and manage multiple projects.
• Excellent verbal and written communication, organizational and time-management skills.
• Intermediate MS Office skills and ability to learn industry software.
• Bilingual English & Spanish is a plus.
• Background and credit check and pre-employment drug screen may be required.

Responsibilities

• Work independently with heavy use of MS Excel, Word, and Outlook.
• Communicate professionally via email, texting, IM, and other platforms.
• Handle scheduling, messages, notes, follow-up calls, and accuracy.
• Read and understand transaction tickets, emails, invoices, DMV paperwork, and safety docs.
• Support Dispatch, Buyer, and Weighmaster duties as needed.
• Maintain a neat, clean work area and punctual attendance.

Skills

Customer service

Multitasking

Communication skills

Time management

Education

High School diploma or GED

Tools

MS Excel

MS Word

MS Outlook

Job description

SA Recycling is looking for an energetic and highly organized individual to join our team as an Administrative Assistant. In this role you will be responsible for general administrative and clerical duties to support the Office Manager. Must have Computer skills, Customer service, Shipping and receiving. Adaptable and capable of learning operations of the scale. This role requires the ability to work independently, be flexible, and demonstrate the ability to manage multiple projects at a time. This position may require you to work intermittently outside in varying weather conditions, and SA Recycling strictly adheres to all Metals Recycling Business Health, Safety, and Environmental standards.

Responsibilities of an Office Administrator:

• Working independently with heavy use of MS Excel, Word, and Outlook.
• Communicating professionally with email, texting, Instant Messaging, and other platforms.
• Phone etiquette that includes taking messages, notes, follow-up calls, scheduling with accuracy.
• Reading and understanding typical communication e.g., transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, and safety documentation.
• Working with other employees and departments, including supporting and back up for
  • Dispatch – managing shipment schedules, assign and dispatch drivers for load pick up and/or deliveries, plan routes, and prove rate quotes and analysis while keeping a high level of customer service and support for our drivers and suppliers.
  • Assistant to Buyer – assist Buyer with their Commercial, Industrial and Dealer (individual) accounts for both Ferrous (FE) and Non-Ferrous (NF) materials.
  • Weighmaster – operating in-bound and out-bound scales; directing drivers to the appropriate areas for unloading; facilitating payment for in-bound material; and completing all required documentation. The Weighmaster will also perform basic office tasks
• Keeping work areas neat and orderly and clean work area at the end of shift
• Regular attendance and punctuality are essential job functions

Qualifications for the Office Assistant:

• High School diploma or GED
• Attendance is a must
• 2+ years’ experience office assistant experience in a construction or industrial production yard or similar industry; previous scrap metal experience preferred.
• Ability to work in a fast-paced, non-stop environment while providing excellent customer service and the ability to manage multiple projects.
• Excellent verbal and written communication, organizational and time management skills.
• Mathematical and problem-solving skills.
• Intermediate understanding of Microsoft Office, and the ability to learn industry specific software.
• Bilingual (English & Spanish) language skills a plus.
• Must be able to pass Background and credit check
• Must be able to pass preemployment physical/Drug screen

SA Recycling offers:

• Competitive Pay
• Choice of Medical plans, with Dental, Vision, and Life Insurance
• 401k with a Company Match
• Weekly Pay
• Company provided uniforms and PPE
• Eligible for Safety and Profitability Bonuses

Physical Requirements:

• Work Environment: Office, with occasional visits through the scrap metal facility
• Equipment & Tools: Office with occasional need for PPE
• Physical Demand Level: Light
• Work Capacity: Office Manager Work Capacity
• Sensory Demands: Hearing, vision, touch, smell and taste
• Hand Movements: Repetitive motions, gripping,

PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

An offer of employment by SA Recycling is contingent on the satisfactory completion of a post-offer drug screen, physical exam, and background check with a credit check (if position specified).

All US applicants must be 18 years of age or older.