Office Administrative Assistant

External SA Recycling; Harvey (LA); On-site; USD 30,000 - 40,000; Full time

Benefits offered by this job

Competitive Pay

Medical plans with Dental, Vision, and

401k with Company Match

Weekly Pay

Uniforms and PPE

Bonuses for Safety and Profitability

Job summary

SA Recycling is seeking an Administrative Assistant to support the Office Manager with general administrative duties. Responsibilities include heavy use of MS Excel, Word, and Outlook, professional communication, scheduling, and assisting with dispatch, buyer support, and weighmaster tasks.

The role requires the ability to work independently in a fast-paced environment, manage multiple projects, and pass background checks and pre-employment screenings as applicable.

Qualifications

• High School diploma or GED required.
• Proficiency in MS Office (Excel, Word, Outlook).
• Strong customer service and communication skills.
• Experience with shipping/receiving and clerical tasks preferred.

Responsibilities

• Operate MS Excel, Word, and Outlook for daily admin tasks.
• Communicate professionally via email, text, and IM.
• Manage messages, notes, and scheduling with accuracy.
• Support dispatch activities, assist Buyer with accounts (FE/NF materials).
• Maintain neat work areas and ensure punctual attendance.

Skills

MS Excel

MS Word

Outlook

Customer service

Shipping & Receiving

Multi-tasking

Education

High School diploma or GED

Job description

SA Recycling is looking for an energetic and highly organized individual to join our team as an Administrative Assistant. In this role you will be responsible for general administrative and clerical duties to support the Office Manager. Must have Computer skills, Customer service, Shipping and receiving. Adaptable and capable of learning operations of the scale. This role requires the ability to work independently, be flexible, and demonstrate the ability to manage multiple projects at a time.

This position may require you to work intermittently outside in varying weather conditions, and SA Recycling strictly adheres to all Metals Recycling Business Health, Safety, and Environmental standards.

Responsibilities of an Office Administrator:

• Working independently with heavy use of MS Excel, Word, and Outlook.
• Communicating professionally with email, texting, Instant Messaging, and other platforms.
• Phone etiquette that includes taking messages, notes, follow-up calls, scheduling with accuracy.
• Reading and understanding typical communication e.g., transaction tickets, emails, invoices, DMV paperwork, environmental government agency documentation, and safety documentation.
• Working with other employees and departments, including supporting and back up for
  • Dispatch – managing shipment schedules, assign and dispatch drivers for load pick up and/or deliveries, plan routes, and prove rate quotes and analysis while keeping a high level of customer service and support for our drivers and suppliers.
  • Assistant to Buyer – assist Buyer with their Commercial, Industrial and Dealer (individual) accounts for both Ferrous (FE) and Non-Ferrous (NF) materials.
  • Weighmaster – operating in-bound and out-bound scales; directing drivers to the appropriate areas for unloading; facilitating payment for in-bound material; and completing all required documentation. The Weighmaster will also perform basic office tasks
• Keeping work areas neat and orderly and clean work area at the end of shift
• Regular attendance and punctuality are essential job functions

Qualifications for the Office Assistant:

• High School diploma or GED
• Attendance is a must
• 2+ years’ experience office assistant experience in a construction or industrial production yard or similar industry; previous scrap metal experience preferred.
• Ability to work in a fast-paced, non-stop environment while providing excellent customer service and the ability to manage multiple projects.
• Excellent verbal and written communication, organizational and time management skills.
• Mathematical and problem-solving skills.
• Intermediate understanding of Microsoft Office, and the ability to learn industry specific software.
• Bilingual (English & Spanish) language skills a plus.
• Must be able to pass Background and credit check
• Must be able to pass preemployment physical/Drug screen

SA Recycling offers:

• Competitive Pay
• Choice of Medical plans, with Dental, Vision, and Life Insurance
• 401k with a Company Match
• Weekly Pay
• Company provided uniforms and PPE
• Eligible for Safety and Profitability Bonuses

Physical Requirements:

• Work Environment: Office, with occasional visits through the scrap metal facility
• Equipment & Tools: Office with occasional need for PPE
• Physical Demand Level: Light
• Work Capacity: Office Manager Work Capacity
• Sensory Demands: Hearing, vision, touch, smell and taste
• Hand Movements: Repetitive motions, gripping,

PLEASE NOTE: The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required.

An offer of employment by SA Recycling is contingent on the satisfactory completion of a post-offer drug screen, physical exam, and background check with a credit check (if position specified).

All US applicants must be 18 years of age or older.