Office Administration Manager

Service Corporation International; Adelphi (MD); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Flexible Spending Accounts

Health Savings Account with CompanyCon

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Voluntary AD&D Insurance

Dependent Life Insurance

SCI 401(k) Retirement Savings Plan

Employee Assistance Program

Job summary

Service Corporation International in Adelphi, MD is seeking an Office Administration Manager to oversee the administrative function for funeral home, cemetery and crematory operations. You will supervise staff, manage accounts payable and payroll, and ensure SOX compliance across documentation.

Ideal candidates have 5 years of admin management experience and strong customer service, with proficiency in MS Project and database software.

Qualifications

• High school diploma or equivalent.
• Diploma training program preferred.

Responsibilities

• Direct supervision of two or more full time employees.
• Oversee accounting support functions including billing, verifications and payments of invoices.
• Assign processing orders and control storage inventory.
• Coordinate completion and filing of forms and reports; verify accuracy.
• Administer local HR processes as applicable.
• Collaborate with other departments to support operations.
• Review time cards and administer payroll policies.
• Facilitate vendor coordination and supervision.
• Pull monthly KPI reports.
• Train staff on processes and procedures.
• Process expense reports and track CAPEX.

Skills

Administrative management

Bookkeeping

Customer service

Communication

Organizational skills

Education

High school diploma or equivalent

Tools

MS Project

Database software

Job description

Office Administration Manager - About US logo### Office Administration ManagerApply: MD - Adelphi: Full time: Posted Yesterday: Req.167899Our associates celebrate lives. We celebrate our associates.Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.**JOB RESPONSIBILITIES*** Direct supervision of two or more full time employees* In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash* Assigns processing orders and controls storage inventory* Coordinates the completion and filing of various forms and reports; verifies accuracy* Administers local HR processes as applicable* Collaborates and supports all other departments within the business unit* Reviews time cards and administers corporate payroll policies and procedures* Facilitates vendor coordination and supervision* Pulls monthly reports for key performance indicators* Trains staff in processes and procedures* Processes expense reports and tracks Capital Expenditure Authorizations* Conducts Sarbanes Oxley (SOX) Audits* Assists Associates in ensuring all documentation is SOX compliant* Maintains vehicle records and licenses* Updates General Price Lists and approves contracts as necessary* Manages Alarm Systems including codes, working order, etc.* Monitors document retention policies and disposes of expired documents in a secure manner* Prepares customer statements* Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations* Assures compliance with all company policies and procedures **MINIMUM REQUIREMENTS** **Education*** High school diploma or equivalent* Completion of a diploma training program at a college or technical school preferred **Experience*** 5 years of administrative management experience with a strong customer service focus* 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience* MS Project management and database software experience or equivalent **Knowledge, Skills and Abilities*** Ability to multi task and set priorities* Ability to work flexible hours as needed* Ability to work with minimal supervision* Ability to display compassion and remain calm in stressful situations* Working knowledge of office equipment including, calculators, copiers, printers, and fax machines* Communication skills both orally and in writing* Customer service skills* Organizational and problem solving skills* Understands confidential matters and documents **Pay**: $50,000 per year **Benefits:** Medical\\*Dental\\*Vision\\*Flexible Spending Accounts (health care and dependent care)\\*Health Savings Account with Company Contribution\\*Sick Leave\\*Short-Term Disability\\*Long-Term Disability\\*Life Insurance\\*Voluntary Accidental Death or Dismemberment Insurance\\*Dependent Life Insurance\\*SCI 401(k) Retirement Savings Plan with Company match\\*Employee Assistance ProgramPostal Code: 20783Category (Portal Searching): OperationsJob Location: US-MD - Adelphi