Administrative Assistant

Service Corporation International; Crystal Lake (FL); On-site; USD 36,000 - 52,000; Full time

Job summary

Service Corporation International is seeking an administrative support associate to assist a funeral home, cemetery, or crematory. You will schedule meetings, arrange travel, prepare documents, handle invoices, and support HR tasks, while maintaining discretion with confidential information.

The role requires a high school diploma and at least 3 years in a fast-paced, customer-focused environment, with strong computer and typing skills, excellent written and verbal communication, and a

Qualifications

• High school diploma or equivalent
• 3 years of experience in a customer-focused, fast-paced environment
• Advanced computer, internet and word processing skills (typing 40–60 wpm)
• Working knowledge of office equipment including calculators, copiers, printers, fax machines, telephone console
• Ability to handle confidential and sensitive information with discretion
• Effective communication skills, both orally and in writing
• High level of compassion and integrity
• Ability to follow instructions and work with minimal supervision

Responsibilities

• Schedules meetings and travel arrangements.
• Plans events and completes management expense reports.
• Responds to inquiries in writing or verbally.
• Pulls monthly reports and enters contract details into information system.
• Maintains documents and processes accounts payable and other accounting support transactions.
• Handles incoming calls and directs inquiries to appropriate team members.
• Schedules call-in appointments for Sales and maintains customer information.
• Administers HR processes including new hire paperwork and background checks.
• Ensures SOX compliance and audits where applicable.
• Trains others on policies and company initiatives.
• Maintains friendly, helpful attitude toward all visitors and callers.

Skills

Typing 40-60 wpm

Microsoft Office

Communication skills

Confidentiality

Education

High school diploma or equivalent

Tools

Office equipment

Job description

Our associates celebrate lives. We celebrate our associates.Provides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes notes, creates presentations, generates reports, and prepares and monitors invoices and expenses.JOB RESPONSIBILITIESSchedules meetingsMakes travel arrangementsPlans eventsCompletes management expense reportsResponds to inquiries in writing and or verballyPulls monthly reportsEnters contract details into information system and maintains other related documentsOrders and checks memorial to ensure accuracyProcesses annual funeral home and cemetery license renewalsCodes and scans invoicesProcesses accounts payable and other accounting support transactionsReceives incoming telephone calls and assist callers with any questions or comments, direct calls to appropriate team membersSchedules call-in appointments for SalesFiles and maintains customer informationMaintains office and facility supplies as well as fax machines, copiers and network printersPrepares daily schedulesAdministers HR processes including new hire paperwork, background checks and bonus processingMaintains processes to ensure compliance with policies and procedures including SOX administration and auditTrains others on policies, procedures and new company initiativesMaintains a friendly attitude offering assistance and guidance to all persons entering the locationMINIMUM REQUIREMENTSEducationHigh school diploma or equivalentExperience3 years of experience working in a customer-focused and fast-paced professional environmentKnowledge, Skills and AbilitiesMust have advanced computer, internet and word processing (typing minimum of 40 – 60 wpm) skillsWorking knowledge of office equipment including calculators, copiers, printers, fax machines, telephone consoleAbility to handle confidential and sensitive information with discretionEffective communication skills, both orally and in writingHigh level of compassion and integrityAbility to follow instructions and work with minimal supervisionPostal Code: 33064Category (Portal Searching): Administration and ClericalJob Location: US-FL - Deerfield Beach