Office Manager Administration

Sci Corp; Menifee (CA); Vor Ort; USD 60.000 - 75.000; Vollzeit

Benefits dieser Stelle

Medical

Dental

Vision

Flexible Spending Accounts (healthcare

Health Savings Account with Companya0

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

Voluntary AD&D Insurance

Dependent Life Insurance

SCI 401(k) Retirement Savings Plan

Employee Assistance Program

Zusammenfassung

Sci Corp in Menifee, California, is seeking an experienced administrative manager to oversee a funeral home, cemetery and crematory operation. You will supervise staff, manage accounting support functions, payroll, SOX compliance, and vendor relations.

This role requires strong multitasking, confidentiality and excellent communication. You will coordinate reports, update price lists, monitor KPIs, and support cross-department collaboration to ensure compassionate, compliant service.

Qualifikationen

• High school diploma or equivalent.
• Diploma training program in college or technical school preferred.
• MS Project and database software experience.

Aufgaben

• Direct supervision of two or more full-time employees.
• Oversee accounting support functions including collections, billing, verifications and payments.
• Coordinate forms, reports and HR processes; ensure SOX compliance.
• Manage vendor coordination, payroll policies, and timekeeping reviews.
• Prepare customer statements and monitor KPIs.

Kenntnisse

Multitasking

Prioritization

Flexibility

Compassion under pressure

Communication skills

Customer service

Organizational skills

Problem solving

Confidentiality

Ausbildung

High school diploma

Diploma training program (college/technical school)

Tools

MS Project

Database software

Jobbeschreibung

Our associates celebrate lives. We celebrate our associates.

Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.

JOB RESPONSIBILITIES

• Direct supervision of two or more full time employees
• In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash
• Assigns processing orders and controls storage inventory
• Coordinates the completion and filing of various forms and reports; verifies accuracy
• Administers local HR processes as applicable
• Collaborates and supports all other departments within the business unit
• Reviews time cards and administers corporate payroll policies and procedures
• Facilitates vendor coordination and supervision
• Pulls monthly reports for key performance indicators
• Trains staff in processes and procedures
• Processes expense reports and tracks Capital Expenditure Authorizations
• Conducts Sarbanes Oxley (SOX) Audits
• Assists Associates in ensuring all documentation is SOX compliant
• Maintains vehicle records and licenses
• Updates General Price Lists and approves contracts as necessary
• Manages Alarm Systems including codes, working order, etc.
• Monitors document retention policies and disposes of expired documents in a secure manner
• Prepares customer statements
• Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
• Assures compliance with all company policies and procedures

MINIMUM REQUIREMENTS

Education

• High school diploma or equivalent
• Completion of a diploma training program at a college or technical school preferred

Experience

• 5 years of administrative management experience with a strong customer service focus
• 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience
• MS Project management and database software experience or equivalent

Knowledge, Skills and Abilities

• Ability to multi task and set priorities
• Ability to work flexible hours as needed
• Ability to work with minimal supervision
• Ability to display compassion and remain calm in stressful situations
• Working knowledge of office equipment including, calculators, copiers, printers, and fax machines
• Communication skills both orally and in writing
• Customer service skills
• Organizational and problem solving skills
• Understands confidential matters and documents

Pay:

$60,000 - $75,000 yearly based on experience

Benefits:

• Medical
• Dental
• Vision
• Flexible Spending Accounts (health care and dependent care)
• Health Savings Account with Company Contribution
• Sick Leave
• Short-Term Disability
• Long-Term Disability
• Life Insurance
• Voluntary Accidental Death or Dismemberment Insurance
• Dependent Life Insurance
• SCI 401(k) Retirement Savings Plan with Company match
• Employee Assistance Program

Postal Code: 92586

Category (Portal Searching): Operations

Job Location: US-CA - Menifee