Office Administration Manager

Service Corporation International; White Oak Manor (MD); Vor Ort; USD 45.000 - 55.000; Vollzeit

Benefits dieser Stelle

Medical

Dental

Vision

Sick Leave

Short-Term Disability

Long-Term Disability

Life Insurance

401(k) Retirement Savings Plan with $2

Zusammenfassung

Service Corporation International is seeking an experienced Administrative Manager for its US MD Adelphi site. The role supervises staff, oversees accounting support functions, HR processes, and interdepartmental coordination to deliver high-quality funeral home, cemetery, and crematory services.

The position requires strong payroll, accounts payable, and SOX compliance skills, with attention to accuracy and confidentiality. Medical, retirement, and other benefits are offered.

Qualifikationen

• Minimum 5 years of administrative management experience with a strong customer service focus.
• 3 years bookkeeping, general office, clerical accounting, and accounts payable experience.

Aufgaben

• Direct supervision of two or more full-time employees.
• Oversee processing of accounting support functions including collections, billing, verifications and payments of invoices.
• Assign processing orders and control storage inventory.
• Coordinate completion and filing of forms and reports; verify accuracy.
• Administer local HR processes as applicable.
• Collaborate and support all other departments within the business unit.
• Review time cards and administer payroll policies and procedures.
• Facilitate vendor coordination and supervision.
• Pull monthly reports for key performance indicators.
• Train staff in processes and procedures.
• Process expense reports and track Capital Expenditure Authorizations.
• Conduct SOX audits and ensure documentation is SOX compliant.
• Maintain vehicle records and licenses.
• Update General Price Lists and approve contracts as necessary.
• Manage Alarm Systems including codes and working order.
• Monitor document retention policies and dispose of expired documents securely.
• Prepare customer statements.
• Provide a collaborative, productive workplace environment for associate growth and development.

Kenntnisse

Administrative management

Customer service

Multi-tasking

Communication

Problem solving

Ausbildung

High school diploma or equivalent

Diploma training program

Tools

MS Project

Database software

Jobbeschreibung

Our associates celebrate lives. We celebrate our associates. Manages, delegates, and performs the overall administrative function of a funeral home, cemetery and or crematory operation. Manages and coordinates the activities of support staff to ensure the highest quality services and products are provided.

JOB RESPONSIBILITIES

• Direct supervision of two or more full time employees
• In accordance with company policies and procedures oversees processing of accounting support functions including: collections, billing, verifications and payments of invoices, petty cash
• Assigns processing orders and controls storage inventory
• Coordinates the completion and filing of various forms and reports; verifies accuracy
• Administers local HR processes as applicable
• Collaborates and supports all other departments within the business unit
• Reviews time cards and administers corporate payroll policies and procedures
• Facilitates vendor coordination and supervision
• Pulls monthly reports for key performance indicators
• Trains staff in processes and procedures
• Processes expense reports and tracks Capital Expenditure Authorizations
• Conducts Sarbanes Oxley (SOX) Audits
• Assists Associates in ensuring all documentation is SOX compliant
• Maintains vehicle records and licenses
• Updates General Price Lists and approves contracts as necessary
• Manages Alarm Systems including codes, working order, etc.
• Monitors document retention policies and disposes of expired documents in a secure manner
• Prepares customer statements
• Provides a collaborative, productive workplace environment for associate growth and development that instills pride, a sense of ownership, and the challenge to associates to exceed expectations
• Assures compliance with all company policies and procedures

MINIMUM REQUIREMENTS

• Education High school diploma or equivalent Completion of a diploma training program at a college or technical school preferred
• Experience 5 years of administrative management experience with a strong customer service focus 3 years bookkeeping, general office, clerical accounting, and Accounts Payable experience MS Project management and database software experience or equivalent
• Knowledge, Skills and Abilities Ability to multi task and set priorities Ability to work flexible hours as needed Ability to work with minimal supervision Ability to display compassion and remain calm in stressful situations Working knowledge of office equipment including, calculators, copiers, printers, and fax machines Communication skills both orally and in writing Customer service skills Organizational and problem solving skills Understands confidential matters and documents

Pay: $50,000 per year

Benefits: Medical*Dental*Vision*Flexible Spending Accounts (health care and dependent care)*Health Savings Account with Company Contribution*Sick Leave*Short-Term Disability*Long-Term Disability*Life Insurance*Voluntary Accidental Death or Dismemberment Insurance*Dependent Life Insurance*SCI 401(k) Retirement Savings Plan with Company match*Employee Assistance Program

Postal Code: 20783

Category (Portal Searching): Operations

Job Location: US-MD - Adelphi

Who we are. What we do. We are a company committed to supporting families at difficult times. Nowhere will you find a group of caregivers and teams more passionate about the work they do or more invested in the well-being of the families they serve.

The Dignity Memorial name is a symbol of trust and a mark of excellence.

As the largest provider of funeral, cemetery and cremation services in North America, we're dedicated to celebrating the life and legacy of every loved one with professionalism, compassion and attention to detail that is second to none.

"SCI" refers to Service Corporation International and its affiliates.

Equal Opportunity Employer, M/F/D/V SCI Shared Resources, LLC is committed to an inclusive, barrier-free recruitment and selection process. On request, we will seek to provide appropriate accessibility options to all applicants with disabilities.