Office Administration Lead

Denbright Dental Labs; Town of Brookfield (WI); On-site; USD 42,000 - 65,000; Full time

Job summary

Denbright Dental Labs is seeking an Office Administration Lead to oversee daily administrative operations, inventory management, purchasing coordination, and office support functions. This role partners with the Operations Manager to ensure efficient workflows and accurate inventory control.

Responsibilities include coordinating office operations, maintaining records, supporting scheduling and communications, monitoring inventory, processing purchase orders, and leading onboarding of

Qualifications

• Associate's degree or equivalent work experience preferred.
• 3+ years of administrative, inventory, purchasing, or office operations experience.
• Strong organizational and time-management skills are essential.
• Experience with inventory tracking systems and Microsoft Office Suite.
• Excellent communication and problem-solving abilities.

Responsibilities

• Oversee daily administrative operations and office support functions.
• Maintain accurate inventory levels for office, lab, and operations supplies.
• Process purchase orders and coordinate vendor relationships.
• Support scheduling, meetings, and cross-department communications.
• Onboard and train administrative personnel; monitor operational metrics.

Skills

Organizational skills

Time management

Communication

Problem solving

Education

Associate's degree or equivalent experience

Tools

Microsoft Office Suite

Inventory tracking systems

Job description

Job Description

Job Description

The Office Administration Lead is responsible for overseeing daily administrative operations, inventory management, purchasing coordination, and office support functions. This position serves as a key partner to the Operations Manager, helping ensure efficient workflows, accurate inventory control, and effective communication across departments.

Key Responsibilities

Inventory & Purchasing

• Maintain accurate inventory levels for office, laboratory, and operational supplies.
• Monitor stock usage and identify replenishment needs.
• Process purchase orders and coordinate vendor relationships.
• Track deliveries and ensure timely receipt of materials.
• Conduct routine inventory audits and reconcile discrepancies.

Administrative Operations

• Coordinate daily office operations and administrative activities.
• Maintain records, reports, and operational documentation.
• Support scheduling, meetings, and department communications.
• Assist with policy implementation and process improvements.
• Ensure office organization and compliance with company procedures.

Operational Support

• Serve as a primary administrative resource for the Operations Manager and Lab.
• Assist with special projects, reporting, and cross-functional initiatives.
• Monitor and track operational metrics as assigned.
• Identify opportunities to improve efficiency and workflow processes.
• Provide backup support for critical office functions as needed.

Team Coordination

• Support onboarding and training of administrative personnel.
• Help coordinate workload distribution and task prioritization.
• Foster effective communication between departments.
• Act as a point of contact for administrative and inventory-related issues.

Qualifications

• Associate's degree preferred or equivalent work experience.
• 3+ years of administrative, inventory, purchasing, or office operations experience.
• Strong organizational and time-management skills.
• Experience with inventory tracking systems and Microsoft Office Suite.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Reporting Structure

Reports directly to the Operations Manager and serves as a key operational support resource for departmental leadership.