Office Manager/Purchasing Coordinator

SurfacePrep; Dallas (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

SurfacePrep is seeking an Office Manager/Purchasing Coordinator to oversee daily office operations and streamline procurement processes in Dallas, Texas. The role supports administrative functions, maintains inventory, and cultivates vendor relationships to drive cost efficiency and operational excellence.

The ideal candidate will manage purchasing activities, coordinate with management and staff, and ensure accurate records, timely deliveries, and compliant procedures across all departments.

Qualifications

• Experience in office administration and coordination.
• Knowledge of purchasing, procurement, inventory control, and vendor management.
• Strong organizational and time-management abilities with multi-tasking.
• Problem-solving and decision-making skills.

Responsibilities

• Manage daily office operations to ensure an organized, efficient work environment.
• Coordinate administrative activities and support management and staff.
• Maintain office policies, procedures, and filing systems.
• Oversee office supplies, equipment, and facility maintenance needs.
• Coordinate with vendors and service providers for facility-related issues.
• Procure goods and services, evaluate vendor quotes, and process purchase orders.
• Monitor inventory levels and coordinate replenishment to avoid shortages.
• Track orders and ensure timely delivery; resolve invoice and delivery issues.
• Identify cost-saving opportunities and process improvements.

Skills

Office administration

Purchasing

Vendor management

Inventory control

Job description

Description

The Office Manager/Purchasing Coordinator is responsible for overseeing daily office operations, supporting administrative functions, and managing purchasing activities to ensure the organization maintains efficient operations, adequate inventory levels, and cost-effective vendor relationships. This role requires strong organizational, communication, and problem-solving skills with a focus on operational excellence and procurement efficiency.

Key Responsibilities

Office Management

• Manage the daily operations of the office to ensure an organized, efficient, and professional work environment.
• Coordinate office administrative activities and provide support to management and staff.
• Maintain office policies, procedures, and administrative systems.
• Oversee office supplies, equipment, and facility maintenance needs.
• Coordinate with building management and service providers regarding facility-related issues.
• Manage incoming and outgoing mail, deliveries, and company communications.
• Maintain office records, documentation, and filing systems.
• Assist with onboarding activities for new employees, including workspace preparation and supply coordination.

Purchasing & Procurement

• Procure office supplies, equipment, materials, and services in accordance with company policies and budget requirements.
• Obtain and evaluate vendor quotes to secure competitive pricing
• Create and process purchase orders and maintain accurate purchasing records.
• Monitor inventory levels and coordinate replenishment to prevent shortages and operational disruptions.
• Develop and maintain relationships with suppliers and vendors.
• Track order status and ensure timely delivery of purchased goods and services.
• Resolve vendor discrepancies, invoice issues, and delivery concerns.
• Review purchasing activities to identify cost-saving opportunities and process improvements.
• Maintain approved vendor lists and ensure compliance with company purchasing standards.

Requirements

• Experience in office administration, office management, purchasing, procurement, or a related role.
• Knowledge of purchasing, procurement, inventory control, and vendor management practices.
• Strong organizational and time management skills with the ability to manage multiple priorities.
• Demonstrated problem-solving and decision-making abilities.