Office Administration Lead

Denbright; Town of Brookfield (WI); On-site; USD 45,000 - 60,000; Part time

Job summary

Denbright is seeking an organized administrative professional to manage inventory, purchasing, and daily office operations. You will monitor stock, process orders, coordinate vendor relations, and ensure accurate records across departments.

Join a collaborative team, support onboarding, and drive process improvements while maintaining compliance and efficient workflows in a fast-paced environment.

Qualifications

• Associate's degree preferred or equivalent work experience.
• 3+ years of administrative, inventory, purchasing, or office operations experience.
• Strong organizational and time-management skills.
• Experience with inventory tracking systems and Microsoft Office Suite.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple priorities in a fast-paced environment.

Responsibilities

• Maintain accurate inventory levels for office, laboratory, and operational supplies.
• Monitor stock usage and identify replenishment needs.
• Process purchase orders and coordinate vendor relationships.
• Track deliveries and ensure timely receipt of materials.
• Conduct routine inventory audits and reconcile discrepancies.
• Coordinate daily office operations and administrative activities.
• Maintain records, reports, and operational documentation.
• Support scheduling, meetings, and department communications.
• Assist with policy implementation and process improvements.
• Ensure office organization and compliance with company procedures.
• Serve as a primary administrative resource for the Operations Manager and Lab.
• Assist with special projects, reporting, and cross-functional initiatives.
• Monitor and track operational metrics as assigned.
• Identify opportunities to improve efficiency and workflow processes.
• Provide backup support for critical office functions as needed.
• Support onboarding and training of administrative personnel.
• Help coordinate workload distribution and task prioritization.
• Foster effective communication between departments.
• Act as a point of contact for administrative and inventory-related issues.
• Reports directly to the Operations Manager and serves as a key operational support resource for departmental leadership.

Skills

Administrative experience

Inventory management

Purchasing

Office operations

Microsoft Office Suite

Communication

Time management

Education

Associate's degree or equivalent

Tools

Inventory tracking software

Microsoft Office

Job description

Description

Key Responsibilities

Inventory & Purchasing

• Maintain accurate inventory levels for office, laboratory, and operational supplies.


• Monitor stock usage and identify replenishment needs.


• Process purchase orders and coordinate vendor relationships.


• Track deliveries and ensure timely receipt of materials.


• Conduct routine inventory audits and reconcile discrepancies.

Administrative Operations

• Coordinate daily office operations and administrative activities.


• Maintain records, reports, and operational documentation.


• Support scheduling, meetings, and department communications.


• Assist with policy implementation and process improvements.


• Ensure office organization and compliance with company procedures.

Operational Support

• Serve as a primary administrative resource for the Operations Manager and Lab.


• Assist with special projects, reporting, and cross-functional initiatives.


• Monitor and track operational metrics as assigned.


• Identify opportunities to improve efficiency and workflow processes.


• Provide backup support for critical office functions as needed.

Team Coordination

• Support onboarding and training of administrative personnel.


• Help coordinate workload distribution and task prioritization.


• Foster effective communication between departments.


• Act as a point of contact for administrative and inventory-related issues.

Qualifications

• Associate's degree preferred or equivalent work experience.


• 3+ years of administrative, inventory, purchasing, or office operations experience.


• Strong organizational and time-management skills.


• Experience with inventory tracking systems and Microsoft Office Suite.


• Excellent communication and problem-solving abilities.


• Ability to manage multiple priorities in a fast-paced environment.

Reporting Structure

• Reports directly to the Operations Manager and serves as a key operational support resource for departmental leadership.