Administrative Assistant

Roylo Partners; Chicago (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

Roylo Partners is seeking an Administrative Assistant in Chicago, IL for a full-time, office-based role from 8:30am to 5:00pm, Monday through Friday. The position supports daily office operations, keeps organized records, coordinates appointments, and follows up on outstanding requests to help the team stay on track.

The candidate should be organized, dependable, and detail-oriented with strong written and verbal communication.

Qualifications

• Must be organized, dependable, detail-oriented, and able to communicate with various people.
• Strong written and verbal communication skills.
• Good attention to detail in handling documents and records.
• Basic computer skills including email, spreadsheets, and office software.

Responsibilities

• Manage routine administrative tasks and provide general office support.
• Prepare, format, and organize documents, correspondence, and reports.
• Answer calls, respond to general inquiries, and direct requests appropriately.
• Schedule meetings, appointments, and calendar activities.
• Maintain accurate digital records, spreadsheets, and office files.
• Enter and update information in internal databases and business systems.
• Organize paperwork and ensure documents can be retrieved when needed.
• Communicate information between departments and team members.
• Track outstanding requests and follow up on pending tasks.
• Assist with preparing presentations, meeting materials, and internal updates.
• Monitor office supplies and coordinate routine administrative requirements.
• Handle business information professionally and maintain appropriate confidentiality.

Skills

Organizational skills

Time management

Communication

Document handling

Basic computer skills

Multitasking

Confidentiality

Tools

Microsoft Office

Job description

Full-time | Monday–Friday | 8:30am–5:00pm

Office-based | Permanent position

Keep the Details Organized. Keep the Team Moving.

A busy office depends on accurate information, clear communication, and someone who makes sure everyday tasks don’t get overlooked. We’re looking for an Administrative Assistant in Chicago, IL to support daily office operations, maintain organized records, and help the wider team stay on top of its responsibilities.

You’ll handle a variety of administrative tasks, from preparing documents and updating records to coordinating appointments and following up on outstanding requests. This role would suit someone who enjoys staying organized, solving practical problems, and helping a team work efficiently.

Key Responsibilities

• Manage routine administrative tasks and provide general office support.
• Prepare, format, and organize documents, correspondence, and reports.
• Answer calls, respond to general enquiries, and direct requests appropriately.
• Schedule meetings, appointments, and calendar activities.
• Maintain accurate digital records, spreadsheets, and office files.
• Enter and update information in internal databases and business systems.
• Organize paperwork and ensure documents can be retrieved when needed.
• Communicate information between departments and team members.
• Track outstanding requests and follow up on pending tasks.
• Assist with preparing presentations, meeting materials, and internal updates.
• Monitor office supplies and coordinate routine administrative requirements.
• Handle business information professionally and maintain appropriate confidentiality.

What We’re Looking For

We’re looking for someone who is organized, dependable, detail-oriented, and comfortable communicating with different people.

You’ll bring:

• Strong organizational and time-management skills.
• Clear written and verbal communication.
• Good attention to detail when handling documents and records.
• Basic computer skills, including email, spreadsheets, and office software.
• The ability to manage multiple tasks and meet deadlines.
• A professional approach to handling enquiries and business information.
• The ability to work independently and contribute to a team.
• A willingness to learn new systems and procedures.

Previous experience in administration, reception, customer service, retail, hospitality, data entry, or office support is beneficial. Training on internal systems and day-to-day procedures can be provided.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.