Office Administration

Grants Pass - Parent; Grants Pass (OR); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health Insurance

Paid Holidays & Vacation

Retirement Plan Contribution

401(k) matching

Dental insurance

Employee discount

Life insurance

Vision insurance

Job summary

Grants Pass - Parent in Grants Pass, OR seeks an organized Parts and Service Administrator to keep office operations running smoothly. You will process parts and service orders, assist with vehicle titling, and handle daily cash/credit reconciliations with a focus on accuracy and timeliness.

The role is full-time, Monday–Friday with occasional Saturdays, offering $20/hour plus volume-based bonuses and a benefits package that includes health insurance and paid time off.

Qualifications

• High school diploma or GED required.
• Associate degree in office administration or related field preferred.
• 2+ years in office administration.
• Proficient with Microsoft Office, especially Excel.
• Accounting or bookkeeping experience preferred.
• Experience with office machinery and strong customer service skills.
• Organized and detail oriented; excellent written and verbal communication.

Responsibilities

• Check service and parts repair orders for completeness and post to accounting.
• Process new/used vehicle registrations and lien notations.
• Follow up on outstanding titles and process payoff checks.
• Handle dealer trade paperwork and title work.
• Maintain cash/credit card reconciliations and petty cash.
• Participate in monthly closings and other duties as assigned.

Skills

Customer service

Organized

Detail oriented

Communication

Education

High school diploma or GED

Associate degree in office administration

Tools

Microsoft Office

Excel

Job description

Office Administration

Grants Pass, OR

We are seeking an organized, personable, and detail-oriented Parts and Service Administrator to join our organization. You will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, processing parts and service repair orders, helping with vehicle titling, reconciling cash and credit cards, and processing some car deals. This will be a Monday – Friday position with occasional Saturdays. Pay will be $20/hour plus volume based bonuses.

Job duties and responsibilities:

• Check service and parts repair ordersfor completeness and post into accounting
• Help process all new / used vehicles for registration in the appropriate state making sure lien notations are made in accordance of lender agreement requirements
• Follow-up on outstanding titles if not received in a timely manner
• Process payoff checks and mail to appropriate lenders
• Process dealer trade paperwork / title-work
• Responsible for assigned schedule reconciliations
• Any other duties as assigned by management
• Will be cross-trained at all office positions
• Various Reconciliations including cash tills and credit card receipts.
• Posts all open items in accounts payable on a daily basis.
• Reconciles cash schedule.
• Maintains petty cash system.
• Maintain state and federal required forms from vendors such as W-9 and Retail Certificates
• Answers all vendor inquiries.
• Assists in monthly closings.
• Maintains a professional appearance and a neat work area.

Requirements and Qualifications

• High school diploma or GED equivalent required
• Associate’s degree in office administration, management or related field preferred
• 2+ years working in office admin
• Computer literate and proficient using Microsoft Office, especially Excel.
• Accounting or Bookkeeping experience preferred.
• Experience using office machinery (fax, printer, copier, phone systems etc.)
• Excellent customer service skills
• Organized and detail-oriented
• Outstanding communicator both verbally and written

Benefits:

• Health Insurance
• Paid Holidays & Vacation
• Retirement Plan Contribution

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Occasional Saturdays

Supplemental Pay:

• Bonus pay

Education:

• High school or equivalent (Preferred)