Office Administration

Grants Pass Toyota; Grants Pass (OR); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

Paid Holidays & Vacation

Retirement Plan Contribution

401(k) matching

Dental insurance

Life insurance

Paid time off

Vision insurance

Job summary

Grants Pass Toyota in Grants Pass, OR is seeking an organized, personable Parts and Service Administrator to manage office tasks, process repair orders, and assist with vehicle registrations. This full-time role operates Monday through Friday with occasional Saturdays and offers $20 per hour plus volume-based bonuses.

You will handle reconciliations, vendor inquiries, closings, and cross-train across office positions while maintaining professionalism and accuracy.

Qualifications

• High school diploma or GED required.
• Associate's degree in office administration, management or related field preferred.
• 2+ years working in office admin.
• Proficient with Microsoft Excel.
• Accounting or bookkeeping experience preferred.
• Experience using office machinery (fax, printer, copier, phone systems).
• Excellent customer service skills.
• Organized and detail-oriented.
• Strong verbal and written communication.

Responsibilities

• Check service and parts repair orders for completeness and post into accounting.
• Process new/used vehicle registrations and lien notations per lender requirements.
• Follow up on outstanding titles.
• Process payoff checks and mail to lenders.
• Process dealer trade paperwork/title-work.
• Maintain assigned schedule reconciliations.
• Cross-train at all office positions.
• Post all open items in accounts payable daily.
• Reconcile cash schedule and maintain petty cash.
• Maintain state and federal forms (W-9, Retail Certificates).
• Answer vendor inquiries; assist in monthly closings.
• Maintain professional appearance and neat work area.

Skills

Excel

Office administration

Attention to detail

Customer service

Communication

Education

High school diploma or GED

Associate's degree in office administration or related field

Tools

Microsoft Office

Job description

Grants Pass, OR

We are seeking an organized, personable, and detail-oriented Parts and Service Administrator to join our organization. You will coordinate various office tasks and functions to ensure office operations run smoothly at all times. Tasks include, but are not limited to, processing parts and service repair orders, helping with vehicle titling, reconciling cash and credit cards, and processing some car deals. This will be a Monday - Friday position with occasional Saturdays. Pay will be $20/hour plus volume based bonuses.

Job duties and responsibilities:

• Check service and parts repair orders for completeness and post into accounting
• Help process all new / used vehicles for registration in the appropriate state making sure lien notations are made in accordance of lender agreement requirements
• Follow-up on outstanding titles if not received in a timely manner
• Process payoff checks and mail to appropriate lenders
• Process dealer trade paperwork / title-work
• Responsible for assigned schedule reconciliations
• Any other duties as assigned by management
• Will be cross-trained at all office positions
• Various Reconciliations including cash tills and credit card receipts.
• Posts all open items in accounts payable on a daily basis.
• Reconciles cash schedule.
• Maintains petty cash system.
• Maintain state and federal required forms from vendors such as W-9 and Retail Certificates
• Answers all vendor inquiries.
• Assists in monthly closings.
• Maintains a professional appearance and a neat work area.

Requirements And Qualifications

• High school diploma or GED equivalent required
• Associate's degree in office administration, management or related field preferred
• 2+ years working in office admin
• Computer literate and proficient using Microsoft Office, especially Excel.
• Accounting or Bookkeeping experience preferred.
• Experience using office machinery (fax, printer, copier, phone systems etc.)
• Excellent customer service skills
• Organized and detail-oriented
• Outstanding communicator both verbally and written

Benefits:

• Health Insurance
• Paid Holidays & Vacation
• Retirement Plan Contribution

Job Type: Full-time

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday
• Occasional Saturdays

Supplemental Pay:

• Bonus pay

Education:

• High school or equivalent (Preferred)