Office Administrator (Part-Time)

PGW Auto Glass; Houston (TX); On-site; USD 26,000 - 34,000; Full time

Benefits offered by this job

401(k) retirement plan

Job summary

PGW Auto Glass is seeking an Office Administrator to support daily administrative operations at our Houston branch and calibration center. You will coordinate customer service, scheduling, billing, and documentation while maintaining accurate records to aid technicians and warehouse staff.

The role requires 2+ years in office support, strong organizational and communication skills, and proficiency with Microsoft Office.

Qualifications

• High school diploma or equivalent required; associate degree or administrative certification preferred.
• 2+ years of administrative, customer service, or office support experience (distribution, automotive, or service industry preferred)
• Strong organizational skills with ability to manage multiple tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and ability to learn internal systems (scheduling, invoicing, HRIS).
• Detail-oriented with strong data entry accuracy and problem-solving skills.
• Ability to work collaboratively with cross-functional teams (technicians, warehouse, management)
• Customer-focused mindset with a professional and courteous demeanor.
• Basic understanding of billing, invoicing, or insurance claims processes is a plus.

Responsibilities

• Serve as the primary administrative support for branch operations, including answering phones, responding to emails, and greeting customers in a professional manner.
• Process work orders, invoices, and payments accurately and in a timely manner.
• Handle basic accounting tasks such as cash handling, daily deposits, and reconciliation support.

Skills

Administrative experience

Customer service

Organizational skills

Communication skills

Data entry accuracy

Cross-functional collaboration

Education

High school diploma or equivalent

Associate degree or admin certification preferred

Tools

Microsoft Office

Job description

Job Summary

The Office Administrator is responsible for supporting daily administrative operations within an auto glass branch and calibration center. This role ensures efficient coordination of customer service, scheduling, billing, and documentation while maintaining accurate records and supporting both warehouse and technician teams. The Office Administrator serves as a key point of contact for customers, vendors, and internal staff, helping to ensure smooth workflow, timely service delivery, and a high level of customer satisfaction.

Key Responsibilities & Duties

• Serve as the primary administrative support for branch operations, including answering phones, responding to emails, and greeting customers in a professional manner.
• Process work orders, invoices, and payments accurately and in a timely manner.
• Handle basic accounting tasks such as cash handling, daily deposits, and reconciliation support.

Qualifications & Skills

• High school diploma or equivalent required; associate degree or administrative certification preferred.
• 2+ years of administrative, customer service, or office support experience (distribution, automotive, or service industry preferred)
• Strong organizational skills with the ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook) and ability to learn internal systems. (e.g., scheduling, invoicing, HRIS).
• Detail-oriented with strong data entry accuracy and problem-solving skills.
• Ability to work collaboratively with cross-functional teams (technicians, warehouse, management)
• Customer-focused mindset with a professional and courteous demeanor.
• Basic understanding of billing, invoicing, or insurance claims processes is a plus.

Work Environment & Physical Requirements (if Applicable)

• Primarily office-based within a warehouse/distribution and automotive service environment.
• Frequent interactions with customers, technicians, and warehouse personnel in a fast-paced setting.
• May be exposed to moderate noise levels and varying temperatures typical of a warehouse or service center.
• Ability to sit for extended periods while working on a computer, with occasional standing, walking, and light lifting. (up to 20 lbs)
• Occasional need to move between office, warehouse, and service/calibration areas.
• Must be able to maintain focus and accuracy in a busy, customer-facing environment.

Benefits & Compensation

• 401(k) retirement plan with company match.

Compensation: $19.00