Parts & Service Admin Specialist (Office & Titles)

Grants Pass Toyota; Grants Pass (OR); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health Insurance

Paid Holidays & Vacation

Retirement Plan Contribution

401(k) matching

Dental insurance

Life insurance

Paid time off

Vision insurance

Job summary

Grants Pass Toyota in Grants Pass, OR is seeking an organized, personable Parts and Service Administrator to manage office tasks, process repair orders, and assist with vehicle registrations. This full-time role operates Monday through Friday with occasional Saturdays and offers $20 per hour plus volume-based bonuses.

You will handle reconciliations, vendor inquiries, closings, and cross-train across office positions while maintaining professionalism and accuracy.

Qualifications

• High school diploma or GED required.
• Associate's degree in office administration, management or related field preferred.
• 2+ years working in office admin.
• Proficient with Microsoft Excel.
• Accounting or bookkeeping experience preferred.
• Experience using office machinery (fax, printer, copier, phone systems).
• Excellent customer service skills.
• Organized and detail-oriented.
• Strong verbal and written communication.

Responsibilities

• Check service and parts repair orders for completeness and post into accounting.
• Process new/used vehicle registrations and lien notations per lender requirements.
• Follow up on outstanding titles.
• Process payoff checks and mail to lenders.
• Process dealer trade paperwork/title-work.
• Maintain assigned schedule reconciliations.
• Cross-train at all office positions.
• Post all open items in accounts payable daily.
• Reconcile cash schedule and maintain petty cash.
• Maintain state and federal forms (W-9, Retail Certificates).
• Answer vendor inquiries; assist in monthly closings.
• Maintain professional appearance and neat work area.

Skills

Excel

Office administration

Attention to detail

Customer service

Communication

Education

High school diploma or GED

Associate's degree in office administration or related field

Tools

Microsoft Office

Job description

Grants Pass Toyota in Grants Pass, OR is seeking an organized, personable Parts and Service Administrator to manage office tasks, process repair orders, and assist with vehicle registrations. This full-time role operates Monday through Friday with occasional Saturdays and offers $20 per hour plus volume-based bonuses.

You will handle reconciliations, vendor inquiries, closings, and cross-train across office positions while maintaining professionalism and accuracy.