Office Admin Intern (Paid Part-Time)

EV Mode; Irvine (CA); On-site; USD 2,066,000 - 2,755,000; Part time

Job summary

A dynamic tech company is seeking a reliable and self-motivated Office Admin Intern to support administrative tasks. This part-time role will involve coordinating office activities, managing appointments for upper management, and supporting budgeting and bookkeeping procedures. The ideal candidate should have strong communication and organizational skills, with a preference for candidates holding a BSc/BA in office administration. This paid internship provides valuable experience in a supportive workplace environment.

Qualifications

• Outstanding communication and interpersonal abilities.
• Excellent organizational and leadership skills.
• Familiarity with basic accounting principles.
• Proficient in MS Office and ERP software.
• Secretarial studies qualification is a plus.
• High school diploma; BSc/BA in office administration preferred.

Responsibilities

• Coordinate office activities and operations.
• Manage agendas/travel arrangements/appointments for upper management.
• Track stocks of office supplies and place orders.
• Support budgeting and bookkeeping procedures.
• Create and update records and databases with data.
• Monitor office supplies and place orders as needed.
• Prepare reports and presentations as assigned.
• Assist colleagues as needed.

Skills

Communication skills

Organizational skills

Leadership skills

Familiarity with office management procedures

Knowledge of MS Office

Education

High school diploma

BSc/BA in office administration or relevant field

Tools

Office management software (ERP)

ERP software

Job description

Office Admin Intern (Part-Time Paid)

We are looking for a reliable, paid part-time Office Administrator Intern. They will undertake administrative tasks, ensuring the rest of the staff has adequate support to work efficiently. The tasks of the office administrator will include bookkeeping and helping with general office duties. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self‑motivated and trustworthy.

Responsibilities

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage agendas/travel arrangements/appointments etc. for the upper management
• Manage phone calls and correspondence (e‑mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures
• Create and update records and databases with personnel, financial and other data
• Track stocks of office supplies and place orders when necessary
• Submit timely reports and prepare presentations/proposals as assigned
• Assist colleagues whenever necessary

Requirements

• Outstanding communication and interpersonal abilities
• Excellent organizational and leadership skills
• Familiarity with office management procedures and basic accounting principles
• Excellent knowledge of MS Office and office management software (ERP etc.)
• Qualifications in secretarial studies will be an advantage
• High school diploma; BSc/BA in office administration or relevant field is preferred