Administrative Specialist: Office & Operations Support

AlffCo/Ice Solutions; Omaha (NE); On-site; USD 40,000 - 50,000; Full time

Job summary

Ice Solutions is seeking an experienced Administrative Support professional to join our team in Omaha. You will handle data entry, correspondence, scheduling, and coordination across Accounting, Human Resources, and Operations to maintain efficient office operations.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism in a fast-paced, non-remote office environment.

Qualifications

• Strong verbal and written communication with professional greeting of clients.
• Attention to detail in data entry and document preparation.
• Ability to proofread documents for accuracy and clarity.
• Experience with multi-line phone systems is a plus.

Responsibilities

• Provide administrative support across Accounting, HR, and Operations.
• Manage calendars, schedule meetings, and resolve conflicts.
• Draft, edit, and distribute correspondence, reports, and presentations.
• Coordinate shipping, mailings, meetings, and other internal/external tasks.
• Maintain office supplies and equipment; support special projects as needed.
• Handle confidential information with discretion and professionalism.
• Assist in organizing internal meetings and events; complete other duties as assigned.

Skills

Communication skills

Proofreading

Microsoft Office

Data entry

Time management

Confidentiality

Education

High school diploma or equivalent

Associate's degree in business/office administration

Tools

Microsoft Office Suite

SharePoint

Salesforce

Printers/Scanners

Job description

Ice Solutions is seeking an experienced Administrative Support professional to join our team in Omaha. You will handle data entry, correspondence, scheduling, and coordination across Accounting, Human Resources, and Operations to maintain efficient office operations.

The role requires strong organizational skills, attention to detail, and the ability to handle confidential information with professionalism in a fast-paced, non-remote office environment.