Office & Admin Coordinator

Pepsi MidAmerica; Marion (IL); On-site; USD 30,000 - 42,000; Full time

Job summary

Pepsi MidAmerica is seeking an organized office assistant to manage typing tasks, memos, letters, and preparation of weekly, monthly, quarterly, and yearly reports across our Illinois operations.

The role includes receptionist duties, greeting visitors, routing messages, and supporting local sales staff. A high school diploma and reliable transportation are required, along with willingness to undergo background and drug screening.

Qualifications

• High school diploma or GED required.
• Valid driver’s license required.
• Reliable transportation required.
• Willingness to submit to a background screen and drug screen.

Responsibilities

• Screen and take messages for the Division Manager and Area Sales Managers.
• Greet visitors and route messages to appropriate staff.
• Complete typing tasks such as memos and letters for local sales force.
• Sort and distribute daily mail for the Division Manager and staff.
• Track, prepare, and distribute weekly, monthly, quarterly, and yearly reports.
• Prepare weekly Feature Ad Report.
• Create and update files and reports as needed.
• Review reconciliations and count/secure deposit bags for route sales.
• Maintain office and grounds to ensure safety, quality, and appearance.
• Reconcile purchase orders and headcount monthly.
• Check in Route Salesmen and track daily activities.
• Call salesmen to follow up on routes and missed stops.
• Process write-offs and requests from management.

Skills

Driver's license

Reliable transportation

Background check consent

Drug screening consent

Education

High school diploma/GED

Job description

Pepsi MidAmerica is seeking an organized office assistant to manage typing tasks, memos, letters, and preparation of weekly, monthly, quarterly, and yearly reports across our Illinois operations.

The role includes receptionist duties, greeting visitors, routing messages, and supporting local sales staff. A high school diploma and reliable transportation are required, along with willingness to undergo background and drug screening.