Administrative Support Specialist

PepsiCo Deutschland GmbH; Aurora (IL); On-site; USD 40,000 - 63,000; Full time

Benefits offered by this job

Medical benefits

Dental coverage

Vision coverage

Disability insurance

Retirement plan

Employee Assistance Program

Job summary

PepsiCo is seeking a highly organized Administrative Assistant to support the sales team and drivers in a fast-paced environment. You will balance deposits, reconcile daily paperwork, and ensure accurate data across multiple software systems.

The ideal candidate demonstrates multitasking ability, attention to detail, and strong communication to coordinate with drivers, coin room personnel, and management. Competitive benefits and salary are provided.

Qualifications

• Proven track record of managing multiple and competing priorities.
• Meticulous attention to detail to ensure accuracy of data.
• Ability to anticipate needs and issues and act accordingly with good judgment.
• Ability to manage workload in a fast-paced and high-intensity work environment.
• Flex schedule to meet work demands (e.g., early mornings, after hours).
• Proficient in Microsoft Office suite (Outlook, Word, Excel); strong Excel skills preferred.
• Advanced PowerPoint skills and the ability to create high-quality presentations with visuals.
• Strong communication, interpersonal, time management, and problem-solving skills.
• Ability to work independently with little or no supervision.

Responsibilities

• Master all positions within the sales support department and be flexible to complete daily assignments as needed.
• Provide a welcoming environment for guests and team members.
• Maintain diligent communication between driver and coin room processor to ensure accurate reconciliation of daily end-of-day paperwork.
• Listen to customer needs and provide basic troubleshooting related to reconciliation issues.
• Communicate issues to the appropriate people regarding driver errors, deposits, or deliveries.
• Balance deposits in the coin room or daily totals with attention to detail.
• Solve complex deposit or delivery issues using logical methods.
• Work in a fast-paced setting across several software systems with accuracy.
• Audit pre-register reports for accuracy.
• Execute end-of-night settlement in the appropriate software solution flawlessly.
• Update daily control sheet, research out-of-balance issues, and inform accounting/sales managers timely.
• Maintain daily paperwork for imaging/retention and input data for customer orders and service dispatch.
• Provide exceptional backup support to the receptionist and collaborate on company initiatives.

Skills

Multitasking

Detail-oriented

Anticipation

Fast-paced environment

Schedule flexibility

Microsoft Office

PowerPoint presentations

Communication skills

Independent work

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

PepsiCo is seeking a highly organized Administrative Assistant to support the sales team and drivers in a fast-paced environment. You will balance deposits, reconcile daily paperwork, and ensure accurate data across multiple software systems.

The ideal candidate demonstrates multitasking ability, attention to detail, and strong communication to coordinate with drivers, coin room personnel, and management. Competitive benefits and salary are provided.