Office Manager

Pepsi MidAmerica; Marion (IL); On-site; USD 30,000 - 42,000; Full time

Job summary

Pepsi MidAmerica is seeking an organized office assistant to manage typing tasks, memos, letters, and preparation of weekly, monthly, quarterly, and yearly reports across our Illinois operations.

The role includes receptionist duties, greeting visitors, routing messages, and supporting local sales staff. A high school diploma and reliable transportation are required, along with willingness to undergo background and drug screening.

Qualifications

• High school diploma or GED required.
• Valid driver’s license required.
• Reliable transportation required.
• Willingness to submit to a background screen and drug screen.

Responsibilities

• Screen and take messages for the Division Manager and Area Sales Managers.
• Greet visitors and route messages to appropriate staff.
• Complete typing tasks such as memos and letters for local sales force.
• Sort and distribute daily mail for the Division Manager and staff.
• Track, prepare, and distribute weekly, monthly, quarterly, and yearly reports.
• Prepare weekly Feature Ad Report.
• Create and update files and reports as needed.
• Review reconciliations and count/secure deposit bags for route sales.
• Maintain office and grounds to ensure safety, quality, and appearance.
• Reconcile purchase orders and headcount monthly.
• Check in Route Salesmen and track daily activities.
• Call salesmen to follow up on routes and missed stops.
• Process write-offs and requests from management.

Skills

Driver's license

Reliable transportation

Background check consent

Drug screening consent

Education

High school diploma/GED

Job description

Pepsi MidAmerica is a family-owned company with a rich tradition of investing in community good will. Our family of over 900 members spans Illinois, Missouri, Kentucky, Tennessee, and Arkansas. We are currently looking to expand our membership so that we can continue to build the relationships that have defined our company for over 80 years.

GENERAL FUNCTIONS:

Perform general typing assignments, memos, letters, etc. Prepare various weekly, monthly, quarterly, and yearly reports and reviews, feature ad report, rebate programs, sales desk phone duties, sort and distribute mail.

PRIMARY RESPONSIBILITIES:

* This Job Is Primarily Office Responsibilities.

• Phone duties include screening and message taking for the Division Manager and Area Sales Managers.
• Perform receptionist duties including greeting visitors, distributing phone messages, etc. to appropriate persons.
• Complete typing assignments, memos, letters, etc. for local sales force.
• Sort and distribute daily mail for Division Manager and other staff as assigned.
• Track, prepare and/or distribute various weekly, monthly, quarterly, and yearly reports.
• Prepare weekly Feature Ad Report.
• Create and update as needed various files, books of reports, etc.
• Review Recon issues. Count and secure deposit bags for Route Sales.
• Manage status of office and grounds for safety, quality, and appearance.
• Reconcile purchase orders and headcount monthly.
• Check in Route Salesmen.
• Track dailies for all route salesman and TSR's.
• Call in to salesmen periodically throughout the day to track all RD's and missed stops.
• Prepare write-offs and Business Builders requested by management.

Qualifications:

Qualified applicants will have:

• High school diploma/GED
• Valid driver's license
• Reliable transportation
• Willingness to submit to a background screen and drug screen

Additional Information:

Pepsi MidAmerica is an Equal Opportunity Employer