Office & Admin Coordinator

ROCS Grad Staffing; Falls Church (VA); On-site; USD 65,000 - 75,000; Full time

Job summary

ROCS Grad Staffing in Falls Church, VA, is seeking an organized Office & Admin Coordinator to support the Lead Attorney and team with administrative, docketing, billing, and office tasks. This onsite role requires accuracy, adaptability, and a willingness to learn new software.

Qualified candidates have 2+ years in a professional office, comfort with technology, and strong written and verbal communication. Expect collaboration across departments and a dynamic workload.

Qualifications

• 2+ years of administrative experience in a professional office.
• Law firm experience is a plus but not required.
• Comfortable with technology and quick to learn new software.
• Ability to manage multiple priorities and meet deadlines.
• Discreet with confidential information.

Responsibilities

• Coordinate office operations, including supplies, mail, equipment, and general upkeep.
• Enter and update case information in our docketing and practice management systems.
• Help support trademark filings, including formatting documents and assembling exhibits.
• Prepare and send client invoices, and track payments.
• Support onboarding, including new-hire paperwork, setup logistics, and personnel records.
• Help with day-to-day operations and special projects as needed.

Skills

Administrative experience

Data entry

Attention to detail

Written and verbal communication

Multitasking

Discretion with confidential信息

Tools

Docketing systems

Billing systems

AI tools

Microsoft Office

Job description

Why You Want To Work Here

We’re looking for an organized, dependable Office & Admin Coordinator to keep our office and daily operations running smoothly. You’ll support the Lead Attorney and the team with administrative, docketing, billing, and office tasks. This role suits someone with professional office experience who likes variety, pays close attention to detail, and is comfortable learning new software.

Responsibilities

• Coordinate office operations, including supplies, mail, equipment, and general upkeep
• Work with vendors and service providers
• Enter and update case information in our docketing and practice management systems
• Help support trademark filings, including formatting documents and assembling exhibits
• Prepare and send client invoices, and track payments
• Support onboarding, including new-hire paperwork, setup logistics, and personnel records
• Help with day-to-day operations and special projects as needed

Qualifications

• 2+ years of administrative experience in a professional office (law firm experience is a plus but not required)
• Comfortable with technology, quick to learn new software, and open to using AI tools in daily work
• Accurate data entry and strong attention to detail
• Clear, professional written and verbal communication
• Able to manage several priorities and meet deadlines
• Discreet with confidential information

Falls Church, VA

$65,000 - $75,000

Onsite