Office Coordinator

Hawthorne Lane; Alexandria (VA); On-site; USD 42,000 - 55,000; Full time

Job summary

Hawthorne Lane, a boutique law firm in Alexandria (VA), seeks an Office Coordinator to manage daily operations and provide essential administrative support to legal teams. You will handle facility, supply, visitor hospitality, and event catering while assisting with trial materials, client onboarding, and file management.

The role requires at least 1 year of office experience, strong communication skills, and proficiency with Microsoft Office.

Qualifications

• 1 year of prior administrative experience in a professional office or law firm.
• Strong communication and interpersonal skills with a team‑oriented mindset.
• Proficient in Microsoft Office Suite and common office software.
• Detail‑oriented and accurate in a fast‑paced legal environment.

Responsibilities

• Oversee daily facility upkeep and inventory control with vendors and admin leadership.
• Greet visitors and coordinate daily lunch, groceries, and catering for events.
• Support trial readiness: printing, binding, and organizing trial materials.
• Assist intake, billing, and client onboarding workflows.
• Organize electronic and physical files per firm protocols and confidentiality.
• Provide admin support to junior attorneys and participate in ad hoc projects.

Skills

Communication

Interpersonal skills

Team player

Reliability

Microsoft Office

Tools

Microsoft Office Suite

Job description

As the Office Coordinator with this boutique law firm, you will be managing daily workplace operations and administrative support to keep firm operations running smoothly and efficiently. This role oversees facility upkeep, supply inventory, visitor hospitality, and event catering, while actively supporting legal teams with trial material preparation, client intake, billing coordination, and file management. We are seeking a reliable and team-first professional, who is excited to tackle varied responsibilities across office operations and administrative support with diligence and care.

Key Responsibilities:

• Oversee daily facility upkeep and inventory control, collaborating with the Director of Administration and external vendors to manage office maintenance and supply replenishment.
• Foster a warm and welcoming office environment through greeting visitors, and assisting with coordinating daily lunch programs, weekly grocery provisioning, and catering arrangements for firm events and happy hours.
• Support the paralegal team with trial readiness, handling document printing, booklet binding, and the procurement and organization of trial materials.
• Partner with intake and billing specialists to facilitate client onboarding workflows and routine billing operations.
• Systematize electronic and physical filing systems in strict alignment with firm protocols and client confidentiality standards.
• Provide administrative assistance to junior attorneys to support their day-to-day legal tasks and contribute to ad hoc special projects as needed.

Why You’ll Love Working Here:

• Firm culture is fast paced, intellectual, and highly collaborative, valuing strong work ethic, sense of urgency, and accuracy.
• This opportunity is full in-person in Alexandria, Virginia. The office is not easily accessible by public transport so having reliable access to a vehicleis a plus.

What We’re Looking For:

• Office experience. You have at least one (1) year of prior administrative experience in a professional office or law firm setting.
• Kind and consistent. You have exceptional communication skills and are interpersonally adept. Team player mentality and reliability are essential to this position.
• Microsoft savvy. You have expert level of knowledge of the applications of Microsoft Office Suite as well as other common office software systems.
• Attentive. You have an eye for detail and understanding of the importance of being both thorough and accurate in a fast-paced, high-stakes legal environment.

The salary listed reflects the anticipated compensation range for this position. Actual compensation will be determined based on relevant experience, qualifications, location, business considerations, and internal equity. Final offer amounts are determined at the employer’s discretion.

Essential to Hawthorne Lane’s successis our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believein a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.