Legal Practice Coordinat

Considine Search; San Diego (CA); On-site; USD 75,000 - 110,000; Full time

Job summary

Considine Search is seeking a Legal Practice Coordinator to partner with attorneys and timekeepers in a fast-paced, collaborative environment. You will manage calendars, travel, and meetings, support billing and client matters, and help coordinate practice initiatives while ensuring confidentiality and high-quality service.

You will draft and finalize legal documents, handle matter administration, and support cross-functional teams across Billing, Marketing, IT, and Office Services.

Qualifications

• Bachelor's or Associate's degree in business, finance, or a related field is highly preferred.
• Minimum 3+ years' experience supporting attorneys in a law firm or professional services environment.
• Experience with managing complex administrative tasks, legal documents, and scheduling.

Responsibilities

• Manage calendars, deadlines, travel, and meetings.
• Serve as a key contact for internal and external clients; screen communications.
• Maintain client, matter, and contact data in Outlook and Salesforce.
• Manage files in compliance with records and confidentiality policies.
• Support matter administration, including conflicts, engagement letters, audits, and secure data transfers.
• Draft, edit, and finalize legal and administrative documents.
• Coordinate practice projects, meetings, research, and events.
• Support client development efforts, including pitches and meetings.
• Partner with Billing, Marketing, IT, and Office Services.
• Assist with trial preparation, filings, depositions, and logistics.

Skills

Calm under pressure

Attention to detail

Client relationship skills

Project coordination

Time management

Education

3+ years legal support experience

Bachelor's or Associate's degree in business/finance or related field

Tools

MS Office

Adobe Acrobat Pro

DocuSign

Electronic filing platforms

CRM platforms

Aderant or 3E billing systems

Job description

The Legal Practice Coordinator is a trusted partner to attorneys and timekeepers, delivering high-impact administrative and practice support in a fast-paced, collaborative environment. This role blends organization, problem-solving, and project coordination to keep attorney schedules, client matters, billing, and practice initiatives running seamlessly. With a strong understanding of legal procedures, firm operations, and client needs, the Legal Practice Coordinator provides exceptional service, anticipates next steps, and consistently delivers high-quality work that helps the practice perform at its best.

Compensation:

$75,000.00 to $110,000.00 annually plus overtime and bonus.

Responsibilities

Administrative Coordination

• Manage calendars, deadlines, travel, and meetings.
• Serve as a key contact for internal and external clients; screen communications.
• Maintain client, matter, and contact data in Outlook and Salesforce.
• Manage files in compliance with records and confidentiality policies.
• Support matter administration, including conflicts, engagement letters, audits, and secure data transfers.
• Draft, edit, and finalize legal and administrative documents.
• Coordinate practice projects, meetings, research, and events.
• Support client development efforts, including pitches and meetings.
• Partner with Billing, Marketing, IT, and Office Services.

Billing and Financial Administration

• Manage attorney time entry and ensure timely submission.
• Assist with budgets, projections, and client reports.
• Support billing, invoicing, and client inquiries; assist with collections as needed.
• Process expenses, reimbursements, and invoices.

Travel and Meeting Logistics

• Arrange domestic and international travel.
• Coordinate meetings, conferences, and client events.
• Prepare itineraries and distribute materials.

Team and Leadership Support

• Anticipate attorney needs and manage priorities.

Communicate professionally with clients and vendors.

Provide backup support and assist with training and team initiatives.

Litigation Support

• Support matters from inception through trial or resolution.

Assist with trial preparation, filings, depositions, and logistics.

Manage case documents and exhibits.

Qualifications

• Bachelor's or Associate's degree in business, finance, or a related field and relevant certifications is highly preferred.
• Minimum 3+ years' experience supporting attorneys, including partners, in a law firm or professional services environment. Experience managing complex administrative tasks, legal documents, and sophisticated scheduling required and an in depth understanding of law firm practice areas.
• Experience coordinating cross-functional or interdepartmental projects and ensuring that deadlines are met.
• Proficiency in Microsoft Office suite (Word, Excel, PowerPoint, and Outlook), Adobe Acrobat Pro, DocuSign, electronic filing platforms, document management systems, CRM platforms, expense reimbursement, time, attendance and billing tracking software (e.g., Aderant or 3E) is essential.
• A strong ability to learn and adapt to new software applications and technological tools. Comfort with ongoing changes in technology and willingness to embrace new systems and processes as they are introduced.
• Excellent communication skills and the ability to build effective internal and external client relationships. Excellent grammar, attention to detail, and ability to manage multiple deadlines in a fast-paced practice group. Must exhibit discretion, diplomacy, and professionalism in verbal and written communications. Ability to interact effectively with all levels of management and staff and a variety of external entities, including clients and prospective clients of the firm.
• Ability to work under pressure and complete job assignments in an accurate and timely manner. Strong organizational skills and the ability to apply strong attention to detail to all levels of work. Ability to multitask, prioritize work, and meet deadlines.
• Uses sound decision making and judgment. Skilled in prioritizing high-volume workloads, solving problems proactively, and maintaining confidentiality.
• Demonstrated ability to maintain positive internal and external client relationships and anticipate needs.
• Eagerness to refine processes and adopt best practices for tasks like billing, filings, or scheduling. Exhibits a proactive approach to learning, including seeking out training opportunities and resources to enhance technological skills.