Office Admin & Billing Support

E3 Environmental; Kentucky; On-site; USD 40,000 - 52,000; Full time

Job summary

E3 Environmental is seeking an Office Administrator to oversee a well-organized front office, greet guests professionally, and manage reception duties. The role includes handling multiple phone lines, routing calls, processing mail, shipments, and daily field tickets with accuracy.

You will support the Office Manager with data entry, issuing POs, processing AP/AR invoices, and maintaining confidential files.

Qualifications

• Greet customers and visitors professionally.
• Manage multiple phone lines in a professional manner, route phone calls.
• Process incoming and outgoing mail; create shipments requests for the division.
• Ensure accuracy with data entry; issue PO’s to division personnel; Process AP bills for payment; Reconcile PO list monthly; accrue monthly expenses and purchase orders not yet received or billed for.

Responsibilities

• Greet customers and visitors in a professional manner.
• Manage multiple phone lines in a professional manner, route phone calls to various personnel.
• Process incoming and outgoing mail; create shipments requests for the division.
• Ensure accuracy with data entry; issue POs to division personnel; Process AP bills for payment; Reconcile PO list monthly; accrue monthly expenses and purchase orders not yet received or billed for.
• Complete various administrative tasks for the division, including but not limited to, assisting with data entry, reviewing daily field tickets for errors, importing invoices into accounting system, transmitting invoices to the customer.
• Assist Office Manager with filing of vehicle maintenance files, vehicle logs, etc.
• Maintain a high degree of confidentiality of company information as it relates to banking, customer, and vendor files.
• Maintain a tidy and organized workspace and supply area; Orders supplies as needed.
• Purchases office supplies and furniture, office equipment, etc., for the entire staff in accordance with company purchasing policies and budgetary restrictions.
• Performs other related work as required to support the division.

Job description

E3 Environmental is seeking an Office Administrator to oversee a well-organized front office, greet guests professionally, and manage reception duties. The role includes handling multiple phone lines, routing calls, processing mail, shipments, and daily field tickets with accuracy.

You will support the Office Manager with data entry, issuing POs, processing AP/AR invoices, and maintaining confidential files.