Office Administrator

Momentum Environmental Solutions, LLC; City of Albany (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Momentum Environmental Solutions, LLC is seeking an Office Administrator to manage day-to-day administrative tasks and support staff and management. The role reports to the Director of Operations and involves handling communications, records, scheduling, travel arrangements, and ensuring office operations align with company policies.

This position requires excellent written and verbal communication, strong organizational skills, and discretion handling confidential information.

Qualifications

• Must be able to perform each essential duty satisfactorily.
• Experience as Office Administrator, Administrative Assistant, or similar role.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and general office software.
• Ability to maintain confidentiality and professionalism.

Responsibilities

• Manage correspondence, including emails, phone calls, and mail distribution.
• Organize and maintain office files, records, and databases.
• Schedule meetings, appointments, and travel arrangements.
• Order and manage office supplies and inventory.
• Coordinate facility maintenance and liaise with vendors or service providers.
• Ensure office operations comply with company policies and procedures.
• Create purchase orders and enter expense receipts in accordance with company procedures.
• Create and updates tracking spreadsheets in accordance with company procedures.

Skills

Emotional intelligence

Communication

Organizational skills

Interpersonal with vendors

Tools

Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)

Job description

Momentum Environmental provides industrial cleaning, waste management, emergency response and remediation services. The Office Administrator is responsible for managing day-to-day administrative tasks to ensure the smooth operation of the office.

The Office Administrator reports to the Director of Operations and is responsible for a wide variety of office functions. This role involves handling communications, record keeping, and providing general support to staff and management.

Essential Responsibilities

• Manage correspondence, including emails, phone calls, and mail distribution.
• Organize and maintain office files, records, and databases.
• Schedule meetings, appointments, and travel arrangements.
• Order and manage office supplies and inventory.
• Coordinate facility maintenance and liaise with vendors or service providers.
• Ensure office operations comply with company policies and procedures.
• Creates purchase orders and enters expense receipts in accordance with company procedures.
• Creates and updates tracking spreadsheets in accordance with company procedures.

Position Qualification Requirements

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The following requirements are representative of the knowledge, skill and/or ability required by the position.

Core Competencies

• High emotional intelligence and ability to develop relationships/ trust with a team.
• Strong communication skills; both written and verbal.
• Structured thinker with strong organizational and multitasking skills.
• Ability to effectively interact with management, other departments, and vendors.

Specific Skills and Experience

• Proven experience as an Office Administrator, Administrative Assistant, or similar role.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excell, Outlook, PowerPoint) and general office software.
• Attention to detail and problem-solving abilities.
• Ability to maintain confidentiality and professionalism.
• Knowledge of DOT regulated waste tracking a plus.