Office Admin Assistant

Berkshire Hathaway HomeServices Starck Real Estate; Palatine (IL); On-site; USD 22,000 - 31,000; Full time

Job summary

Berkshire Hathaway Starck Real Estate in Palatine, IL is hiring an Administrative Assistant to support Managing Brokers and real estate agents. The role focuses on office operations, coordinating documents, and ensuring accurate transaction files while maintaining a welcoming front-office presence.

The position requires a high school diploma, at least 1 year in an office setting, and strong written/verbal communication.

Qualifications

• Superior written and verbal communication skills including grammar, accuracy, and attention to detail.
• Must be friendly and polite, but also assertive as needed.
• Must be trustworthy, organized, dependable, able to manage details, and follow through with tasks to completion.
• Ability to multitask.
• Highly motivated with willingness to take initiative; self-starter.
• Strong awareness of deadlines and good time management skills.
• Excellent interpersonal skills; thrive as a team-player.

Responsibilities

• Assist with greeting visitors and answering phones; Make visitors feel welcome; Properly route, screen or respond to calls in a professional and friendly manner
• Sending and preparing correspondence and real estate documents
• Ensure transaction files are accurate and complete
• Maintaining overall office appearance
• Ensure security and confidentiality of information
• Implementation of policy and procedures from Managing Broker and Home Office
• Other duties as assigned by the Managing Broker and Home Office

Skills

Communication

Attention to detail

Time management

Multitasking

Team player

Self-starter

Professionalism

Education

High school diploma or equivalent

Tools

Google Drive

Google Calendar

Gmail

Job description

• Compensation: Commensurate with Experience, starting at $19/hr
• Employee Type: Full-Time
• Hours: Monday-Friday, approx. 9:00 am to 5:00 pm.
• Experience: At least 1 Year experience in an office setting; Real Estate office experience is a plus
• Education: High school diploma or equivalent required

One of Chicagoland's largest and most admired residential real estate companies, Berkshire Hathaway Starck Real Estate, is preparing for its next chapter of growth, and we’re always looking for exceptional candidates. We currently are hiring in the Northwest Suburbs.

Candidates need to be motivated, possess a positive attitude, thrive in a fast-paced environment and team-oriented. This position is a pivotal role within our organization and requires the successful candidate to possess strong organizational and problem-solving skills, excellent written and verbal communication, and an outstanding attention to detail. The Admin Assistant is responsible for supporting our Managing Brokers with the organization and coordination of office operations, supporting Real Estate Brokers to maximize their success, and generally facilitating organizational effectiveness and efficiency.

Responsibilities include:

• Assist with greeting visitors and answering phones; Make visitors feel welcome; Properly route, screen or respond to calls in a professional and friendly manner
• Sending and preparing correspondence and real estate documents
• Ensure transaction files are accurate and complete
• Maintaining overall office appearance
• Ensure security and confidentiality of information
• Implementation of policy and procedures from Managing Broker and Home Office
• Other duties as assigned by the Managing Broker and Home Office

Requirements

• Superior written and verbal communication skills including grammar, accuracy, and attention to detail
• Must be friendly and polite, but also assertive as needed
• Must be trustworthy, organized, dependable, able to manage details, and follow through with tasks to completion
• Ability to multitask
• Highly motivated with willingness to take initiative; self-starter
• Strong awareness of deadlines and good time management skills
• Excellent interpersonal skills; thrive as a team-player
• Proficient on the Google platform (drive, calendar, mail, etc.)
• Proficient with office technology (multifunction copier/printer/scanner, printer, etc.)

Berkshire Hathaway Starck Real Estate has served the real estate needs of the Chicagoland area since 1960, and is in the top 1% of all real estate companies in the United States. We have thrived simply because we produce for our clients. Our entire 65+ year existence has been spent building our well-known reputation for integrity, trustworthiness, and service. We've grown to 22 office locations throughout Chicagoland and Wisconsin, and have been family-owned for 3 generations. We are a character-driven organization and believe in the highest standards of integrity, honesty, and ethical behavior.