Administrative Assistant

Baird & Warner; Barrington, Northern (IL, KY); On-site; USD 40,000 - 45,000; Full time

Benefits offered by this job

Medical

Dental

Vision

PTO

VTO

Job summary

Baird & Warner Real Estate is seeking an Administrative Assistant to support Real Estate Sales Professionals at the Barrington office in Barrington, IL. This full-time, on-site role runs Monday through Friday, 8:30am to 5pm, and offers comprehensive benefits.

Ideal candidates have strong communication and computer skills, can multitask effectively, and present professionally. Real estate knowledge is a plus, with opportunities to grow within the team.

Qualifications

• High school diploma or equivalent.
• Strong written and verbal communication skills.
• Ability to multi-task and prioritize.
• Strong computer skills with Google and MS Office.
• Attention to detail and professional appearance.
• Able to work independently and in a team.

Responsibilities

• Compile property transaction files for contracts and verify information.
• Maintain paperless files with dot loop through close.
• Open and distribute daily courier items.
• Answer phones and greet customers.
• Data entry and IT/Tech support.

Skills

Communication

Multi-tasking

Attention to detail

Professional appearance

Proactive

Education

High school diploma or equivalent

Tools

Google Workspace

Microsoft Office

Job description

About Baird & Warner Real Estate

Over the last decade, Baird & Warner was named a Chicago Tribune Top Workplace ten times in a row. But we didn’t get there by accident — behind every great company is a culture created by the professionals who work there. Throughout our rich history, one thing has remained true: we believe that when you give people the support they need, amazing things can happen. That’s why at Baird & Warner we empower you to be independent, to grow in your career, to do the right thing by your colleagues and your community, and to have a true work/life balance. We truly care about making our team feel part of something bigger by sharing a single purpose — making it easier for homebuyers and sellers to realize their real estate dreams.

Job Summary:

We are looking for a dynamic, administrative assistant to join our team supporting Real Estate Sales Professionals at our Barrington office at 754 W. Northwest Highway, Barrington, IL 60010.

This is a full-time, on-site position with expected hours M-F 8:30am-5pm (not a remote position).

Essential Duties & Responsibilities:

• Compile property transaction files for contracts and verify the information.
• Maintain paperless files with dot loop for all transactions through close.
• Obtain missing information as required and follow through with all parties
• Compile packets, recruiting, listing, buyer and rental, and maintain online file flow and marketing materials
• Answer phones.
• Open and distribute daily courier items.
• Distribute and prepare incoming and outgoing mail.
• General office support functions including greeting customers and maintaining office appearance, opening and closing.
• Pull reports as directed by sales manager, staff and agents
• Process and monitor marketing agreements from inception to close.
• Process buyer rep agreements.
• Data entry.
• IT/Tech support

Requirements:

• Real estate knowledge is a plus
• Strong written and verbal communication skills
• Ability to multi-task & prioritize
• Strong computer skills - including Google platform and Microsoft Office
• Attention to detail
• Ability to work independently and with a team
• Professional appearance
• Proactive

Skills & Experience:

• High school diploma or equivalent required.
• Previous real estate experience preferred
• Administrative assistant experience preferred.

Salary Range

$40,000-$45,000

Medical, dental, vision, PTO, VTO