Office Admin

Grove Bay Hospitality Group; Town of Warwick (NY); On-site; USD 60,000 - 62,000; Full time

Benefits offered by this job

Health insurance

Opportunity for advancement

Paid time off

Training & development

Vision insurance

Dental insurance

Tuition assistance

Job summary

Grove Bay Concessions is seeking an organized, detail-oriented Admin to lead administrative operations across airport concessions. You will coordinate records, scheduling, and communications to keep operations teams focused on guest service.

The role suits someone who thrives on owning processes, managing multiple priorities, and working in a fast-paced airport environment.

Qualifications

• Minimum 3 years of administrative experience with at least 1 year in a supervisory/office management role.
• Advanced proficiency in MS Office and Excel; payroll/scheduling knowledge a plus.
• Strong organizational and cross-venue coordination abilities.

Responsibilities

• Oversee daily administrative operations for all concessions venues including scheduling and filing.
• Serve as main liaison between venue management, corporate teams, airport staff and vendors.
• Maintain audit-ready records for licenses, permits, contracts and compliance docs.
• Coordinate onboarding, badging, and personnel files; partner with HR as needed.
• Support payroll, timekeeping, invoicing and purchasing accuracy.
• Handle guest, vendor and partner inquiries professionally.
• Develop/admin policies to improve efficiency across venues.
• Lead or assist special projects, openings, audits and events.

Skills

Administrative experience

Supervisory experience

Attention to detail

Strong communication

Education

High school diploma

Bachelor's degree preferred

Tools

MS Office

Excel

Payroll systems

Scheduling systems

POS systems

Job description

Benefits:

• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance
• Dental insurance
• Tuition assistance

About the Role

Grove Bay Concessions is looking for a highly organized, detail-oriented Admin to lead administrative operations for our concessions at TF Green Airport. You will be the central point of coordination for our venues. You will keep records, reporting, scheduling and communication running smoothly so our operations teams can focus on serving guests.

This role suits someone who enjoys owning processes, can manage several priorities at once and does well in a fast-paced airport environment.

Key Responsibilities:

• Oversee daily administrative operations for all concessions venues, including scheduling, filing, correspondence and office workflows.
• Serve as the main point of contact between venue management, corporate departments, airport authority staff and outside partners and vendors.
• Maintain accurate, audit-ready records and documentation for all venues, including licenses, permits, contracts and compliance documents.
• Coordinate employee onboarding paperwork, airport badging and credentialing, and maintain personnel files. Partner with HR as needed.
• Support payroll, timekeeping, invoicing and purchasing by reviewing submissions for accuracy and resolving discrepancies.
• Handle escalated guest, vendor and partner inquiries professionally and promptly.
• Develop and improve administrative policies, procedures and systems to increase efficiency across venues.
• Lead or support special projects, venue openings, audits and events.

Qualifications:

• 3+ years of administrative experience, including at least 1 year in a supervisory or office management role. Hospitality, food and beverage, retail or airport experience is strongly preferred.
• Advanced proficiency in MS Office, especially Excel. Experience with payroll, scheduling or POS systems is a plus.
• Excellent organization, with the ability to manage several venues and deadlines at once.
• Strong written and verbal communication skills, with confidence dealing with leadership, partners and regulatory contacts.
• Sound judgment, discretion with confidential information and a high level of accuracy.
• Ability to work independently, take ownership and collaborate across teams.
• High school diploma or equivalent required. An associate's or bachelor's degree in business administration or a related field is preferred.
• Must be able to pass an airport security background check and obtain airport badging.
• Grove Bay Concessions is an E-Verify and equal opportunity employer. Candidates must show proof of eligibility to work in the U.S.

Compensation: $60,000.00 - $62,000.00 per year

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Grove Bay Hospitality Group was created in 2010 with the idea that it would be fully connected to the community. Like our logo, our founders and core team members have deep roots in South Florida. For us, this connection to our community can be in the form of opening a great restaurant, providing new jobs for our fellow Miamians, or even donating our time and resources to the many charities we support.

Grove Bay aspires to enhance the lives of its guests, employees, communities and investors as a restaurant industry leader by developing innovative, memorable and highly successful restaurant concepts. From ingredients to customer service, Grove Bay is committed to delivering only the highest quality across all levels of operation. We believe that if we provide our guests with exceptional hospitality experiences, if we train and take care of our people, and if we’re an active member of our community, then the performance and profits will take care of themselves.