Office - Accounts Payable Assc

Ben-E.-Keith; San Antonio (TX); On-site; USD 42,000 - 60,000; Full time

Job summary

Ben-E.-Keith is hiring an Accounts Payable associate to code invoices, maintain AP files and reconcile discrepancies. You will verify accuracy of invoices and support month-end closing while ensuring timely resolution of open items.

The role requires attention to detail, strong computer skills, and experience with SAP/VIM systems, along with effective communication in a fast-paced environment.

Qualifications

• Minimum two years of experience in Accounts Payable or equivalent duties.
• Wholesale foodservice distribution experience preferred.
• Must be very detail oriented and highly organized.
• Outstanding computer skills.
• Accurate Data Entry Skills, alpha and numeric, 10 key by touch.
• MS Office Suite, Excel, Basic Word.
• Enterprise A/P software experience; SAP/VIM experience preferred.
• Professional communication skills and excellent telephone etiquette.
• Must be a self-starter, able to work in a fast-paced environment and schedule workload.
• High School Graduate/GED.

Responsibilities

• Voucher invoices received from vendors for product purchased for resale.
• Identify and resolve discrepancies between pricing/quantities and invoiced items.
• Collaborate with merchandise department head on pricing discrepancies and operations staff on quantity discrepancies.
• Follow up on all open items to ensure timely resolution.
• Scan and image all vouchered documents at the end of vouchering.
• Verify accuracy of work by reviewing posted voucher listings daily.
• Maintain listing of outstanding liabilities by department; assist month-end closing.
• Maintain Accounts Payable files.
• Other tasks as requested by Controller.

Skills

Detail oriented

Highly organized

Data entry accuracy

MS Office Suite

Excel

Telephone etiquette

Communication skills

Self-starter

AP processes

Vendor invoicing

Education

High School/GED

Tools

SAP

VIM

Job description

Position Summary and Requirements:

Code invoices to be paid. The Accounts Payable associate position is responsible for accounts payable duties for inventory purchased for resale in the business. Maintain accounts payable files. Verify accuracy of work performed by other accounts payable associates by reviewing their work Posted Voucher listing on daily basis.

• Voucher invoices received from vendors for product purchased for resale.
• Identify, and resolve, all discrepancies between pricing/quantities for items received per what we are being invoiced for per the vendor.
• Work with merchandise department head on pricing discrepancies and/or operations personnel on quantity discrepancies.
• Follow up on all open items to ensure timely resolution.
• Scan (image) all vouchered documents including vendor invoice, receiving worksheets, bill of lading, packing slip etc. at conclusion of vouchering process.
• Verify accuracy of work performed by other Accounts Payable associates by reviewing their Posted Voucher Listings on daily basis.
• Maintain complete and accurate listing of outstanding liability for inventory received but not yet vouchered at any point in time, by department. Support month end closing process by auditing said listing at month end and turning in for inclusion in month end closing support.
• Maintain Accounts Payable files.
• Other tasks and duties as occasionally required by the needs of the business and as requested by Controller.

Job Qualifications:

• Minimum two years of experience working in Accounts Payable or equivalent duties
• Wholesale foodservice distribution experience preferred
• Must be very detail oriented and highly organized
• Outstanding computer skills
• Accurate Data Entry Skills, alpha and numeric, 10 key by touch
• MS Office Suite, Excel, Basic Word
• Enterprise A/P software experience; SAP/VIM experience preferred
• Professional communication skills and excellent telephone etiquette
• Must be a self-starter, able to work in a fast-paced environment and schedule workload
• High School Graduate/GED