Ocean Export Coordinator

Apex Logistics International; Hawthorne (CA); On-site; USD 65,000 - 95,000; Full time

Job summary

Apex Logistics International, established as a top provider in freight forwarding and logistics, seeks an Ocean Export Specialist in California to manage end-to-end ocean export shipments from booking to departure.

The role requires coordinating with customers, carriers, terminals, truckers, overseas offices, and internal teams to ensure accurate, on-time processing and documentation.

Qualifications

• 2+ years of ocean export freight forwarding experience.
• Knowledge of ocean export processes, carrier bookings, B/L, SI, CY cut-offs, vessel schedules, and container operations.
• Strong attention to detail and accuracy.
• Excellent communication and customer service skills.
• Ability to prioritize multiple shipments and meet strict deadlines.
• Strong problem-solving and follow-up skills.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Experience with a freight forwarding/TMS operating system is preferred.

Responsibilities

• Manage assigned ocean export accounts and shipments from booking through vessel departure.
• Coordinate with steamship lines, truckers, terminals, warehouses, and overseas offices.
• Monitor shipment status, including container availability, pickup, CY cut-off, receiving cut-off, vessel schedule, and loading status.
• Provide customers with timely updates regarding booking, vessel schedules, delays, rollovers, and other operational issues.
• Communicate with internal operations teams to ensure smooth shipment execution.
• Prepare and review export shipping documents, including Bill of Ladings, SLI’s, AES Filing, etc.
• Maintain accurate shipment records and documentation in the company's operating system.
• Coordinate with customs brokers regarding export customs clearance when applicable.
• Escalate operational issues to management when necessary.

Skills

Ocean freight forwarding

Process knowledge

Attention to detail

Communication skills

Prioritization

Problem solving

MS Office

Freight forwarding TMS

Tools

TMS system

Job description

Established in 2001, Apex Logistics International has become a top dependable solution for those seeking expertise in freight forwarding, contract logistics, customs brokerage, transportation management, warehousing, and distribution. With a presence in 70 countries across six continents, 42 offices, 2,500+ dedicated employees, and consistent, dependable services, Apex continues to grow rapidly and deliver passion worldwide.

SUMMARY

The Ocean Export Specialist is responsible for managing ocean export shipments from booking through documentation and final departure. This position coordinates with customers, carriers, terminals, truckers, overseas offices/agents, and internal departments to ensure shipments are processed accurately and on schedule.

DUTIES AND RESPONSIBILITIES:

• Manage assigned ocean export accounts and shipments from booking through vessel departure.
• Coordinate with steamship lines, truckers, terminals, warehouses, and overseas offices.
• Monitor shipment status, including container availability, pickup, CY cut-off, receiving cut-off, vessel schedule, and loading status.
• Provide customers with timely updates regarding booking, vessel schedules, delays, rollovers, and other operational issues.
• Communicate with internal operations teams to ensure smooth shipment execution.
• Prepare and review export shipping documents, including Bill of Ladings, SLI’s, AES Filing, etc.
• Maintain accurate shipment records and documentation in the company's operating system.
• Coordinate with customs brokers regarding export customs clearance when applicable.
• Escalate operational issues to management when necessary.

SCHEDULE:

• 9:00 AM - 6:00 PM
• Monday - Friday
• Overtime support as needed

QUALIFICATIONS:

• 2+ years of experience of ocean export freight forwarding experience preferred
• Knowledge of ocean export processes, carrier bookings, B/L, SI, CY cut-offs, vessel schedules, and container operations.
• Strong attention to detail and accuracy.
• Excellent communication and customer service skills.
• Ability to prioritize multiple shipments and meet strict deadlines.
• Strong problem-solving and follow-up skills.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Experience with a freight forwarding/TMS operating system is preferred.