Senior Ocean Export Coordinator

OIA GLOBAL

Rosemont (IL)

On-site

USD 60,000 - 80,000

Full time

14 days+

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Job summary

A global logistics and packaging company in Rosemont, Illinois, seeks a Senior Export Coordinator. This role involves processing export transactions, ensuring compliance with regulations, and delivering excellent customer service. Ideal candidates should have at least 5 years of experience in freight forwarding and proficiency in Microsoft Office. Join us to support our mission of efficient supply chain solutions.

Qualifications

Minimum of 5 years relevant work experience handling full-cycle export transactions.
Familiarity with CargoWise's Enterprise system is a plus.
Excellent verbal and written communication skills.

Responsibilities

Promote positive client relationships with excellent customer service.
Process complex export transactions including booking and documentation.
Ensure compliance with shipping regulations for hazardous materials.

Skills

Proficiency in Microsoft Office

Excellent verbal and written communication skills

Attention to detail

Education

5 years of experience in export transactions

Tools

CargoWise’s Enterprise system

Job description

Direct message the job poster from OIA GLOBAL

HRBP, Americas | Juggling Time Zones, Cultures, and Coffee!

OIA Global Since its founding in 1988, OIA Global has grown into a $1 billion world-class logistics and packaging company that employs over 1,300 professionals in 28 countries. Our knowledge, solution design experience, and installed infrastructure give our customers the confidence and capability to extend their supply chains from emerging production areas to key commercial markets.

As a Senior Export Coordinator, you will review and process export transactions, including all related activities, for one or more major accounts. You will provide excellent and timely customer service. Day to day duties will include preparation of freight quotes, tracking of freight and processing invoices. The Export Agent maintains a strong attention to detail, while ensuring compliance with all government export and transportation regulations.

Duties and Responsibilities:

Promote a positive relationship with the client by ensuring excellent and timely customer service at all times.
Receive, review, and process high-volume and/or complex export transactions for client(s), including booking, documentation, and billing.
Process data through the Company’s system and submit shipment information to various government agencies as required.
Check the shipments in the warehouse as needed to ensure that the shipping documents correspond to the actual shipments.
Process bills of lading for outgoing shipments.
Track and review shipping status to ensure timely departure/delivery of freight; enter milestone data.
Ensure shipments of hazardous materials are checked and processed in accordance with all applicable regulations under the International Air Transport Association and, Code of Federal Regulations.
Create quotations for individual shipments, including estimating prices for the shipper, and selecting transportation companies to use.
Departmental Training and Development.
Departmental Leadership and Support.

Required Skills and Abilities:

Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
Excellent verbal and written communication skills.
Ability to pay close attention to detail.

Education and Experience:

Minimum 5 years relevant work experience handling full-cycle export transactions in the freight forwarding industry.
Familiarity with CargoWise’s Enterprise system a plus.

Physical Requirements:

Prolonged periods of sitting at a desk and working on a computer
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Senioriy level