NYC Office & Systems Manager

Local Foreigner, LLC; New York (NY); On-site; USD 81,000 - 99,000; Full time

Benefits offered by this job

Medical benefits

401k plan

Paid time off

Remote Fridays

Extra remote days

Training & development

Job summary

Local Foreigner is a boutique travel consultancy. The Office Manager in New York owns day-to-day office operations and the systems that support them, including Salesforce, SharePoint, and our Passport knowledge base.

You’ll coordinate onboarding, vendor relationships, internal meetings, and light accounting support, while guiding Admin Coordinators on data maintenance and Help Desk requests. This role rewards exceptional organization, proactive problem solving, and a service‑oriented approach,

Qualifications

• Bachelor's degree or equivalent professional experience.
• 3+ years of experience in office management, operations, or administrative support.
• Experience coordinating or directing the work of others.
• Highly organized, proactive, and resourceful with strong follow-through.
• Strong written and verbal communication skills; professional interaction with colleagues, Partners, vendors, and external partners.
• Comfortable owning data in business systems; proficient in Microsoft Office; experience with Salesforce, SharePoint, Jira Service Management, or Confluence is a strong plus.
• Able to exercise sound judgment, maintain confidentiality, and adapt quickly as priorities change.
• Positive, collaborative, and team-oriented with a genuine desire to support others.
• New York-based and able to work in-office five days per week, with occasional after-hours availability.

Responsibilities

• Own day-to-day operations of the New York office: mail, deliveries, supplies, inventory, furniture, shared spaces, maintenance, and repairs.
• Manage relationships with landlord, property management, cleaning, telecom, maintenance vendors; own company mobile plans and devices.
• Maintain the company calendar; coordinate internal meetings and events; attend meetings to take notes and distribute follow-ups.
• Partner with HR on onboarding and offboarding logistics; desk setup; building access; security credentials; equipment provisioning.
• Partner with HR on workplace improvements and safety; relay notices and evacuation procedures; identify efficiency opportunities.
• Greet visitors and route calls and inquiries to the right person.
• Support Accounting: handle scans of checks and payment docs; cover Help Desk when needed.
• Support Partners with admin needs like expense docs or events.

Skills

Strong communication

Organizational skills

Cross-functional coordination

Project management

Education

Bachelor's degree or equivalent

Tools

Salesforce

SharePoint

Jira Service Management

Confluence

Microsoft Office

Job description

Local Foreigner is a boutique travel consultancy. The Office Manager in New York owns day-to-day office operations and the systems that support them, including Salesforce, SharePoint, and our Passport knowledge base.

You’ll coordinate onboarding, vendor relationships, internal meetings, and light accounting support, while guiding Admin Coordinators on data maintenance and Help Desk requests. This role rewards exceptional organization, proactive problem solving, and a service‑oriented approach,