Global Office Ops Lead — NY

Quick USA Inc.; New York (NY); On-site; USD 70,000 - 150,000; Full time

Job summary

Quick USA Inc. in New York is seeking an experienced Office Manager to lead comprehensive office administration for its advisory services subsidiary of a Japanese company. This hands-on role reports to management and drives day-to-day operations, vendor management, travel coordination, and clerical support.

You will act as a key liaison with headquarters in Japan, U.S. partners, and clients, establish operational standards, ensure governance, manage budgeting for office resources, and optimize

Qualifications

• Fluent in English with strong reading/writing/speaking skills.
• 3–5+ years of manager-level corporate office administration or related experience.
• Self-starter with ownership and accountability.
• Proven organizational, problem-solving, and time-management skills.
• Experience with basic corporate accounting, invoicing, and expense reconciliation.
• MS Office Suite proficiency; familiarity with ERP/expense platforms (SAP/Concur) preferred.

Responsibilities

• Oversee executive scheduling, calendar management, and meeting logistics.
• Manage end-to-end expense report workflows and reimbursement processes.
• Coordinate A/P and billing, including intercompany/external client billing reconciliation.
• Oversee client billing (A/R) and monitor aging receivables.
• Ensure document retention, digital archiving, and governance-aligned filing.

Skills

Fluent English

Managerial experience

Ownership

Organization

Detail-oriented

Interpersonal skills

Communication

Tools

SAP

Concur

Job description

Quick USA Inc. in New York is seeking an experienced Office Manager to lead comprehensive office administration for its advisory services subsidiary of a Japanese company. This hands-on role reports to management and drives day-to-day operations, vendor management, travel coordination, and clerical support.

You will act as a key liaison with headquarters in Japan, U.S. partners, and clients, establish operational standards, ensure governance, manage budgeting for office resources, and optimize