NYC Office Operations Specialist

TigerRisk Partners, LLC.; New York (NY); Hybrid; USD 36.000 - 44.000; Vollzeit

Benefits dieser Stelle

Medical insurance

Dental insurance

Vision insurance

Unlimited PTO

401k with company match

Volunteer days

Zusammenfassung

DUAL North America, Inc. is seeking an Office Administrator in New York, NY to maintain day-to-day office operations.

You will provide essential administrative support, handle calls and visitors, and coordinate scheduling and meetings in a fast-paced, people-focused environment. The ideal candidate has a high school diploma and 2 years of related experience, strong Microsoft Office skills, and comfort with AI-enabled tools to boost efficiency.

Qualifikationen

• High school diploma or equivalent.
• 2 years of administrative, customer service, internship, or office support experience preferred.
• Intermediate knowledge of Microsoft Office (Outlook, Word, Excel, and Teams).
• Ability to use AI-enabled workplace tools to assist with scheduling, document preparation, information gathering, and administrative workflows.
• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.

Aufgaben

• Provide general administrative support to ensure the efficient day-to-day operation of the office.
• Answer and direct phone calls, emails, and other inquiries in a professional and timely manner.
• Welcome visitors and assist with front-office reception activities.
• Coordinate meeting logistics, including scheduling meetings, managing conference room reservations, and preparing meeting materials.
• Support calendar management by scheduling appointments and maintaining accurate calendar updates.
• Perform data entry and maintain accurate electronic and physical records.
• Scan, file, organize, and retrieve documents as needed.
• Manage incoming and outgoing mail, packages, and deliveries.
• Monitor office supply inventory and coordinate restocking of supplies.
• Prepare copies, presentations, reports, and other administrative documents.
• Assist with basic expense administration, including receipt collection, expense report preparation, invoice tracking, and maintaining supporting documentation.
• Maintain organized and professional common office areas and meeting spaces.
• Support employee onboarding activities, such as preparing workspaces and coordinating office resources.
• Utilize Microsoft Office applications and AI-powered productivity tools, such as Microsoft Copilot, to support administrative tasks and improve efficiency.
• Assist with special projects and provide administrative support to team members and leadership as needed.

Kenntnisse

Microsoft Office

Meeting coordination

Data entry

Communication

Confidentiality

AI tools

Ausbildung

High school diploma or equivalent

Tools

Microsoft Copilot

Jobbeschreibung

DUAL North America, Inc. is seeking an Office Administrator in New York, NY to maintain day-to-day office operations.

You will provide essential administrative support, handle calls and visitors, and coordinate scheduling and meetings in a fast-paced, people-focused environment. The ideal candidate has a high school diploma and 2 years of related experience, strong Microsoft Office skills, and comfort with AI-enabled tools to boost efficiency.