NYC Event Production Coordinator - Hybrid, PTO & 401(k)

HudsonGray; New York (NY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Healthcare

Generous PTO

Bonus potential

401(k)

Job summary

HudsonGray is a NYC-based, award-winning creative marketing and branding agency specializing in experiential events. We seek a Production Coordinator to support fast-paced productions, thrive under pressure, stay hyper-organized, and contribute positively to a collaborative team.

The role requires a NYC presence with hybrid work, a Bachelor's degree, and at least two years of related experience. Willingness to travel and weekend flexibility are essential as many events occur nationwide.

Qualifications

• Bachelor's degree and a minimum of two years of lateral experience.
• Must be based in NYC and willing to come into office – hybrid position.
• Willingness to travel; events across the country.

Responsibilities

• Collaborate closely with production and creative teams on overall planning.
• Manage our digital workbooks – our prime tool for all logistics.
• Oversee all documentation for event success: production schedules, contact sheets, inventory docs, etc.
• Provide creative input on trends, ideas and vendors for events.
• Venue and market scouting and management.
• Draft agendas and take notes for client meetings.
• Help manage load-ins and load-outs at events; coordinate onsite logistics.

Skills

Organizational skills

Team collaboration

Hospitality

Communication

Problem solving

Education

Bachelor's degree

Tools

Digital workbooks

Job description

HudsonGray is a NYC-based, award-winning creative marketing and branding agency specializing in experiential events. We seek a Production Coordinator to support fast-paced productions, thrive under pressure, stay hyper-organized, and contribute positively to a collaborative team.

The role requires a NYC presence with hybrid work, a Bachelor's degree, and at least two years of related experience. Willingness to travel and weekend flexibility are essential as many events occur nationwide.