Event Coordinator

HudsonGray; New York (NY); Hybrid; USD 65,000 - 70,000; Full time

Benefits offered by this job

Healthcare

Generous PTO

Bonus potential

401(k)

Job summary

HudsonGray is a NYC-based, award-winning creative marketing and branding agency specializing in experiential events. We seek a Production Coordinator to support fast-paced productions, thrive under pressure, stay hyper-organized, and contribute positively to a collaborative team.

The role requires a NYC presence with hybrid work, a Bachelor's degree, and at least two years of related experience. Willingness to travel and weekend flexibility are essential as many events occur nationwide.

Qualifications

• Bachelor's degree and a minimum of two years of lateral experience.
• Must be based in NYC and willing to come into office – hybrid position.
• Willingness to travel; events across the country.

Responsibilities

• Collaborate closely with production and creative teams on overall planning.
• Manage our digital workbooks – our prime tool for all logistics.
• Oversee all documentation for event success: production schedules, contact sheets, inventory docs, etc.
• Provide creative input on trends, ideas and vendors for events.
• Venue and market scouting and management.
• Draft agendas and take notes for client meetings.
• Help manage load-ins and load-outs at events; coordinate onsite logistics.

Skills

Organizational skills

Team collaboration

Hospitality

Communication

Problem solving

Education

Bachelor's degree

Tools

Digital workbooks

Job description

HudsonGrayis an award winning, full-service creative marketing and branding agencywith a strong focus on experiential events.We're a small but mighty agency that works on exciting experiential projects throughout the country with media, sports & luxury brands.Our productions range from TV premieres/screenings, press events, consumer activations, live shows and festivals.We have a low employee turnover rate and high client-retention.

Description of Position

We are looking for a NYC-based Production Coordinator to join our team to help support various productions.If you enjoy a fast-paced, collaborative environment, with a passion for hospitality, then this is a great opportunity for you.The ideal candidate will thrive under pressure, be hyper-organized and have a positive attitude.We invest in our staff and promote from within!

Day to Day Responsibilities

• Collaborate closely with our production and creative team on overall planning
• Manage our digital workbooks - our prime tool for all logistics
• Oversee all documentation for event success: production schedules, contact sheets, inventory docs, etc
• Creative input on trends, ideas and vendors that can be incorporated into events
• Venue & market scouting and management
• Draft agendas and take notes for client meetings
• Help manage load-ins and load-outs at events; coordinate onsite logistics

Requirements

• Must be based in NYC and willing to come into office - hybrid position
• Bachelors degree and a minimum of two years of lateral experience
• Willingness to travel; many of our events are in key markets across the country
• Flexibility to work late and on weekends as needed
• Service-industry oriented.Making the clients happy & the event a success is the top priority
• Comfortable working both independently and as part of a larger team
• Manages high-stress environments well
• Highly organized; you will be working on multiple projects at once
• Solution-oriented.Forward thinker who relishes challenges and resolving issues

Salary is $65,000 - $70,000 depending on experience level + healthcare, generous PTO, bonus potential, 401(k) and more.