Nursing Staffing Timekeeper - Payroll & Scheduling

Catholic Health Services; Town of Smithtown (NY); On-site; USD 33,000 - 47,000; Full time

Job summary

Catholic Health is seeking a Staffing Timekeeper to reconcile daily staffing, oversee overtime and timekeeping accuracy, and coordinate payroll processes with Nursing leadership, HR, IT, and Payroll. The role ensures proper timecard approval, reports, and time allocation across departments, while maintaining compliance with policies and benefiting staff rely on precise scheduling and timely payroll.

The successful candidate will have a Bachelor’s degree and experience in accounting or staffing,

Qualifications

• Bachelor’s degree with a minimum of two years’ experience in accounting or staffing and scheduling.
• UKG/Payroll or scheduling experience preferred.
• Proficient with Microsoft Office— Excel, Outlook
• Good communication skills (written and verbal), mathematical skills, and critical thinking skills
• Flexible work schedule, holidays and weekends required
• Knowledge of Human Resources policies and procedures

Responsibilities

• Reconcile prior days staffing
• Validate accuracy of call schedules
• Run benefit report and validate Staffing availability of time
• Must be able to run and analyze a variety of reports and send them out to the departments to address
• Track Agency floating and approval of time
• Review timecards for accuracy and appropriate pay
• Approve timecards for payroll on Payroll weekend/Payroll Monday by deadline
• Communicate with ANM/NM/Directors regarding Pay Policies
• Ensure accurate floating of Staff
• Assign one to one Job transfer for Safety and Behavioral sitters for tracking purposes

Skills

Communication skills

Mathematical skills

Critical thinking

Flexibility

Time management

Education

Bachelor’s Degree with two years' experience in accounting or staffing and scheduling

Tools

UKG Payroll

Microsoft Excel

Microsoft Outlook

Job description

Catholic Health is seeking a Staffing Timekeeper to reconcile daily staffing, oversee overtime and timekeeping accuracy, and coordinate payroll processes with Nursing leadership, HR, IT, and Payroll. The role ensures proper timecard approval, reports, and time allocation across departments, while maintaining compliance with policies and benefiting staff rely on precise scheduling and timely payroll.

The successful candidate will have a Bachelor’s degree and experience in accounting or staffing,