Nursing Staffing & Scheduling Specialist

Whatsupstateny; City of Utica (NY); On-site; USD 28,000 - 36,000; Full time

Job summary

MVHS is seeking a staffing and scheduling administrator for the Nursing Administration at the RNC. You will coordinate with nurse managers to ensure 24/7 coverage, maintain attendance and payroll records, and create staff schedules for shifts and float personnel.

Required are a high school diploma, 2+ years in an admin role, excellent communication, and strong MS Office/database skills. This is a full-time on-site role with confidentiality and payroll liaison duties.

Qualifications

• High school diploma or equivalent.
• 2+ years of experience in an administrative position or similar work experience.
• Excellent communication and interpersonal skills.
• Highly proficient with MS Office, databases, and the ability to learn new applications rapidly.

Responsibilities

• Ensures staffing coverage in all units, 24 hours a day, within safe-staffing and budget guidelines.
• Prepares and disseminates staff schedules.
• Maintains payroll edit authorization forms and reviews for accuracy.
• Schedules Paid Time Off per policy while maintaining adequate staffing.
• Maintains tracking records of staff attendance and schedule changes.
• Types a wide variety of materials such as correspondence, reports, and records.
• Acts as a liaison with payroll department to identify payroll issues.
• Reviews updated schedule to determine staffing holes on units.
• Makes contact with appropriate staff to fill staffing holes.
• Coordinates scheduling with per diem staffing agency as needed.
• Maintains confidentiality with sensitive data.
• Creates and manages float personnel schedule.
• Updates phone listings as needed.
• Handles employee scheduling communications professionally.
• Performs other duties as assigned.

Skills

Staffing & scheduling

Payroll tracking

MS Office

Communication skills

Education

High school diploma

Tools

MS Office

Payroll software

Job description

MVHS is seeking a staffing and scheduling administrator for the Nursing Administration at the RNC. You will coordinate with nurse managers to ensure 24/7 coverage, maintain attendance and payroll records, and create staff schedules for shifts and float personnel.

Required are a high school diploma, 2+ years in an admin role, excellent communication, and strong MS Office/database skills. This is a full-time on-site role with confidentiality and payroll liaison duties.