Nursing Staffing Scheduler

Apploi; Chicago (IL); On-site; USD 55,000 - 90,000; Full time

Job summary

Apploi is seeking a Scheduler in Illinois to coordinate nursing staff schedules ensuring adequate coverage across shifts. The role supports compliant staffing in line with facility policies and regulatory requirements.

You will create and adjust daily, weekly, and monthly rosters, monitor attendance, and communicate changes to leadership. This position requires strong organization, communication, and proficiency with scheduling tools in a healthcare setting.

Qualifications

• High school diploma or equivalent; associate’s degree or higher preferred.
• CNA preferred.
• Previous scheduling experience in healthcare or long-term care settings preferred.
• Knowledge of SNF staffing requirements and regulations is a plus.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Proficiency with scheduling software and Microsoft Office (Excel, Outlook).

Responsibilities

• Create and manage daily, weekly, and monthly staff schedules for nursing and other direct care personnel.
• Ensure adequate coverage for all shifts, including last-minute call-offs and emergencies.
• Communicate schedule changes promptly to staff and leadership.
• Track and monitor staff attendance, PTO, and shift swaps.
• Maintain accurate records of staff availability and licensure/certification requirements.
• Collaborate with nursing leadership to address staffing issues or concerns.
• Maintain compliance with regulatory requirements regarding staffing ratios.
• Prepare staffing reports as requested by leadership.
• Assist with onboarding of new staff in terms of schedule orientation.

Skills

Organizational skills

Time management

Communication skills

Scheduling software

Excel/Outlook

Education

High school diploma

Associate degree preferred

CNA certification preferred

Tools

Excel

Outlook

Scheduling software

Job description

Apploi is seeking a Scheduler in Illinois to coordinate nursing staff schedules ensuring adequate coverage across shifts. The role supports compliant staffing in line with facility policies and regulatory requirements.

You will create and adjust daily, weekly, and monthly rosters, monitor attendance, and communicate changes to leadership. This position requires strong organization, communication, and proficiency with scheduling tools in a healthcare setting.