Nursing Staffing & Payroll Specialist

St. Mary's Healthcare System for Children; New York (NY); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Excellent benefits

Generous paid time off

Tuition reimbursement

Life insurance

Flexible spending accounts

403(b) retirement plan

Job summary

St. Mary’s Healthcare System for Children is seeking an Administrative Operations Coordinator to manage nursing staff scheduling and payroll functions. You will transcription monthly schedules, maintain daily rosters, and prepare bi-weekly payroll, ensuring accurate timekeeping and coverage across units.

The role requires 3+ years in healthcare and proficiency with word processing software. Excellent organizational skills and collaboration with nursing leadership are essential.

Qualifications

• High School Graduate; some college preferred.
• Minimum 3 years of healthcare experience.
• Ability to use word processing software and related data equipment.

Responsibilities

• Balance, create and distribute monthly nursing schedules for all units.
• Adjust staff schedules based on new requirements and reassign as needed.
• Assess staffing needs and allocate shifts ensuring safe ratios across units.
• Transcribe and maintain daily shift rosters.
• Prepare and submit bi-weekly payroll for all shifts.
• Coordinate preceptor assignments and schedules for new orientation.
• Track lateness and overtime staffing; log special circumstances.
• Communicate schedule changes to staff and maintain office organization.

Skills

Staff scheduling

Payroll processing

Timekeeping

Clerical skills

Education

High School Diploma

Some college

Tools

Word processing software

Job description

St. Mary’s Healthcare System for Children is seeking an Administrative Operations Coordinator to manage nursing staff scheduling and payroll functions. You will transcription monthly schedules, maintain daily rosters, and prepare bi-weekly payroll, ensuring accurate timekeeping and coverage across units.

The role requires 3+ years in healthcare and proficiency with word processing software. Excellent organizational skills and collaboration with nursing leadership are essential.