Nursing Staffing Assistant: Scheduling & Payroll

Gurwin Healthcare System; Commack (NY); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance (Anthem Blue Cross)

Dental Insurance

Vision Insurance

Tuition Reimbursement

Sign-on bonus

Flexible Spending Account

Employee Referral Bonus

Starbucks café on-site

Staff cafeteria

Wellness discounts

Holiday bonus

Job summary

Gurwin Healthcare System, located in Commack, NY, is seeking a full-time Staffing Assistant to join our Nursing Department. The role focuses on creating and maintaining staff schedules, confirming attendance and time-off, and coordinating coverage with Nursing Administration.

Ideal candidates will have a high school diploma, prior clerical or nursing facility office experience, and strong Excel skills. We offer competitive pay, comprehensive benefits, and a dynamic work environment.

Qualifications

• High school diploma or equivalent.
• Experience in clerical, accounting, general office or nursing facility/hospital office work.
• Proficiency in Microsoft Excel.
• The ability to communicate in a pleasant, patient, effective manner with all levels of staff.

Responsibilities

• Set up and maintain nursing staff schedules in SmartLinx, re-assign clocks.
• Complete and update daily computer attendance register.
• Update vacations and all time off.
• Coordinate preparation of time schedule for all employees.
• Prepare special holiday schedules according to department policy.
• Notify employees of approved time off or denial within one week of request.
• If time off is denied, communicate available options.
• Receive and implement schedule change requests in coordination with the NCCs.
• Arrange for per diem and OT coverage as necessary for schedule and daily staffing with Nursing Administration.
• Sort paychecks and batch for distribution.
• Prepare and reconcile daily staffing sheets for accuracy.
• Arrange Aide coverage for resident medical and recreation trips.
• Enter charge pay codes for nurses in SmartLinx.
• Be available to employees on a regular basis to answer questions about payroll discrepancies, holiday, sick and vacation time usage etc.
• Assist with other duties as required.

Skills

Communication skills

Pleasant demeanor

Education

High school diploma or equivalent

Tools

Microsoft Excel

SmartLinx

Job description

Gurwin Healthcare System, located in Commack, NY, is seeking a full-time Staffing Assistant to join our Nursing Department. The role focuses on creating and maintaining staff schedules, confirming attendance and time-off, and coordinating coverage with Nursing Administration.

Ideal candidates will have a high school diploma, prior clerical or nursing facility office experience, and strong Excel skills. We offer competitive pay, comprehensive benefits, and a dynamic work environment.