Staffing Assistant

Gurwin Healthcare System; Commack (NY); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Medical Insurance (Anthem Blue Cross)

Dental Insurance

Vision Insurance

Tuition Reimbursement

Sign-on bonus

Flexible Spending Account

Employee Referral Bonus

Starbucks café on-site

Staff cafeteria

Wellness discounts

Holiday bonus

Job summary

Gurwin Healthcare System, located in Commack, NY, is seeking a full-time Staffing Assistant to join our Nursing Department. The role focuses on creating and maintaining staff schedules, confirming attendance and time-off, and coordinating coverage with Nursing Administration.

Ideal candidates will have a high school diploma, prior clerical or nursing facility office experience, and strong Excel skills. We offer competitive pay, comprehensive benefits, and a dynamic work environment.

Qualifications

• High school diploma or equivalent.
• Experience in clerical, accounting, general office or nursing facility/hospital office work.
• Proficiency in Microsoft Excel.
• The ability to communicate in a pleasant, patient, effective manner with all levels of staff.

Responsibilities

• Set up and maintain nursing staff schedules in SmartLinx, re-assign clocks.
• Complete and update daily computer attendance register.
• Update vacations and all time off.
• Coordinate preparation of time schedule for all employees.
• Prepare special holiday schedules according to department policy.
• Notify employees of approved time off or denial within one week of request.
• If time off is denied, communicate available options.
• Receive and implement schedule change requests in coordination with the NCCs.
• Arrange for per diem and OT coverage as necessary for schedule and daily staffing with Nursing Administration.
• Sort paychecks and batch for distribution.
• Prepare and reconcile daily staffing sheets for accuracy.
• Arrange Aide coverage for resident medical and recreation trips.
• Enter charge pay codes for nurses in SmartLinx.
• Be available to employees on a regular basis to answer questions about payroll discrepancies, holiday, sick and vacation time usage etc.
• Assist with other duties as required.

Skills

Communication skills

Pleasant demeanor

Education

High school diploma or equivalent

Tools

Microsoft Excel

SmartLinx

Job description

Gurwin Healthcare System is a full continuum of care providing extraordinary care and caring to the people that we serve. Set on a 36-acre campus in Commack, NY, the Gurwin Healthcare System includes the 460-bed Gurwin Jewish Nursing & Rehabilitation Center, providing short-term rehabilitation and long-term skilled nursing care, memory care, respiratory and ventilator care, palliative and hospice care, social and medical adult day programs, and on-site dialysis. Sharing the campus is Gurwin’s Assisted Living community (Gurwin Jewish : Fay J. Lindner Residences), our independent living community (Fountaingate Gardens) and Gurwin Certified and Licensed Home Care Services Agencies.

Our innovative facility and growing services offer opportunities to advance your career.

We are currently seeking a full-time Staffing Assistant to work in our Nursing Department Monday through Friday with rotating weekends and holidays.

DUTIES AND RESPONSIBILITIES

• Set up and maintain nursing staff schedules in SmartLinx, re-assign clocks
• Complete and update daily computer attendance register
• Update vacations and all time off
• Coordinate preparation of time schedule for all employees
• Prepare special holiday schedules according to department policy
• Notify employees of approved time off or denial within one week of request
• If time off is denied, communicate available options
• Receive and implement, where appropriate, schedule change requests in coordination with the NCCs
• Arrange for per diem and OT coverage as necessary for schedule and daily staffing with Nursing Administration
• Sort paychecks and batch for distribution
• Prepare and reconcile daily staffing sheets for accuracy
• Arrange Aide coverage for resident medical and recreation trips
• Enter charge pay codes for nurses in SmartLinx
• Be available to employees on a regular basis to answer questions about payroll discrepancies, holiday, sick and vacation time usage etc.
• Assist with other duties as required

EDUCATION AND EXPERIENCE REQUIREMENTS

• High school diploma or equivalent education.
• Experience in clerical, accounting, general office or nursing facility/hospital office work.
• Proficiency in Microsoft Excel
• The ability to communicate in a pleasant, patient, effective manner with all levels of staff.

We offer an excellent salary, dynamic work environment and a comprehensive benefits package.

Benefits

• Medical Insurance (Anthem Blue Cross Blue Shield) for eligible employees, plus a family option. Includes:
• Fitness Reimbursement Program
• Wellness discounts
• Dental Insurance through MetLife
• Vision Insurance through MetLife
• Accrued holiday/personal and vacation time; payout for unused sick time for those who qualify
• Flexible Spending Account – Medical and/or Dependent Care
• Long term disability Insurance for those who qualify (no cost to employee)
• Life Insurance – value is equal to employee’s annual salary (no cost to employee)
• National Employee Assistance Program (no cost to employee)
• Childcare, membership and program discounts at Suffolk YJCC, Commack and Mid-Island YJCC, Plainview
• Tax deferred annuity plan – employee automatically enrolled with 3% contribution / employer contributes 4% after one year of service (graded vesting)
• Tuition Reimbursement up to $5,000 per year
• Sign-on bonus for specified clinical positions
• Employee Referral Bonus for specified clinical positions
• Starbuck’s café on-site
• Staff cafeteria with subsidized pricing
• Employee perks including holiday gift cards, System-wide annual BBQ and Winter Celebrations, meals, treats and other theme related staff events
• Other discounts and added value for employees from outside corporations including BJs membership discount, FourLeaf FCU savings perks, Plum Benefits Entertainment discounts and more!

EOE M/F/D/V