Nursing Staffing Office Scheduling Asst (NY HELPS) - FT - Day Shift

Erie County Medical Center Corporation; Buffalo (NY); On-site; USD 34,000 - 44,000; Full time

Job summary

Erie County Medical Center Corporation nursing staffing offices seek a full-time Scheduling Assistant for the NY HELPS program. You will input and maintain nursing schedules, review attendance, and coordinate with Payroll to resolve pay issues, ensuring accuracy and timely updates.

The role requires reading union contracts, following procedures, and working closely with the Nursing Unit Manager. This is a day-shift, on-site position with potential for ongoing opportunities within NY HELPS.

Qualifications

• High school graduate or equivalency; 3 years general office experience.
• At least 1 year in automated scheduling and payroll systems.
• Verifiable part-time/volunteer experience pro-rated toward full-time.

Responsibilities

• Input and update approved work schedules into a computerized system.
• Review schedules for accuracy and staffing compliance.
• Review time reports daily and correct errors.
• Assist in testing and updates to the scheduling system.
• Serve as liaison to Payroll for pay processing issues.

Skills

Automated scheduling

Payroll systems

Data entry

Time and attendance

Clerical duties

Education

High school diploma or equivalency

Job description

Nursing Staffing Office Scheduling Asst (NY HELPS) - FT - Day Shift

Job Category: Administrative/Clerical Support

Requisition Number: NURSI005044

• Posted : August 6, 2026
• Full-Time

Locations

Showing 1 location

Description

HOURLY RANGE: $24.97 - $31.85

NURSING STAFFING OFFICE SCHEDULING ASSISTANT

NY HELPS:
This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).
For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means NO EXAMINATION IS REQUIRED, but all candidates must meet the minimum qualifications of the title for which they apply.
At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, WITHOUT HAVING TO TAKE A CIVIL SERVICE TEST.
Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.
While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

DISTINGUISHING FEATURES OF THE CLASS: The work involves performing clerical tasks related to data entry of nursing schedules and assisting in various nursing staffing activities at the Erie County Medical Center Corporation. The incumbent performs a wide variety of specialized clerical duties associated with nursing staffing scheduling, time and attendance reviews and incident reporting. Work is performed under the direct supervision of the Nursing Unit Manager and Nursing Staffing Office Specialist, with leeway for the exercise of independent judgment. Supervision is not a function of this position. Does related work as required.

TYPICAL WORK ACTIVITIES:

• Inputs and updates approved work schedules into a computerized scheduling system;
• Reviews work schedules concurrent to data entry for accuracy, compliance with collective bargaining agreements and ensuring adequate staffing levels;
• Reviews time reports on a daily basis; identifies potential errors and develops solutions to remedy errors;
• Participates in the testing and implementation of updates to the scheduling system;
• Identifies problems related to the scheduling system;
• Assists in the development and recommendation of changes to scheduling programs processes;
• Reviews time and attendance records in comparison to approved and/or update work schedules;
• Develops review summaries and distributes to appropriate supervisor(s);
• Coordinates and maintains the entry of information for recently separated employees and updates related information in scheduling systems and required databases;
• Receives written incident statements related to employee performance and behavior and types for development of electronic documents;
• Serves as a liaison to Payroll for pay processing issues related to the scheduling function;

FULL PERFORMANCE KNOWLEDGES, SKILLS, ABILITITIES AND PERSONAL CHARACTERISTICS:Good knowledge of automated scheduling and payroll systems; good knowledge of nursing staffing procedures; ability to read, understand and follow complex materials such as union contracts and policies and procedures; ability to define problems, collect data, establish facts and draw valid conclusions; ability to operate a computer terminal; ability to use a variety of computerized applications; ability to use an alpha-numeric keyboard; ability to type clear copy or rough draft in the input and/or retrieval of data; ability to understand and follow detailed instruction; ability to work independently; ability to communicate effectively, both orally and in writing; ability to establish and maintain effective working relationships; ability to maintain a calm demeanor under stress and deadlines; tact; high degree of accuracy; clerical aptitude; resourcefulness; capable of performing the essential functions of the position with or without reasonable accommodation.

MINIMUM QUALIFICATIONS:

Graduation from high school or possession of a high school equivalency diploma and three (3) years of general office experience, one (1) year of which included automated scheduling and automated payroll systems experience.

NOTE: Verifiable part time and/or volunteer experience will be pro-rated toward meeting full time experience requirements.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.