Staffing Coordinator

Living-Legends-2; Hagerman (NY); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

PTO

Weekly or per-payroll options

Health, dental, and vision insurance

Life Insurance

Employee referral bonus

Retirement savings plan

Job summary

Brookhaven Health Care Facility in East Patchogue, NY is seeking a Staffing Coordinator to manage nursing schedules and attendance records, ensuring 24-hour staffing coverage. The role requires strong organizational skills and experience with UKG or similar systems.

You will coordinate staffing resources, process time-off requests, and collaborate with Nursing, HR, and Payroll to maintain accurate schedules and payroll documentation. This is a full-time position with a Monday–Friday schedule.

Qualifications

• High School Diploma or equivalent; Associate's Degree preferred.
• 6 months of experience in a nursing position and prior scheduling/staffing experience in a healthcare facility; 1 year preferred.
• CNA, LPN, or RN license required.
• Experience with staffing, scheduling, payroll/timekeeping systems including UKG.
• Strong organizational, time management and scheduling skills.

Responsibilities

• Create, coordinate, post, and manage nursing department schedules to ensure 24-hour staffing coverage.
• Utilize staffing resources including regular staff, overtime, pools, and agency personnel per requirements and labor agreements.
• Process staff schedule requests and time-off requests before finalizing schedules.
• Submit staffing requests to staffing pools and assist in securing coverage for open shifts.
• Maintain and update the master staffing schedule and daily staffing records.
• Monitor staffing levels and adjust schedules for call-offs, no-shows, leaves of absence, workers' compensation, and terminations.
• Communicate vacancies, agency usage, and staffing concerns to nursing leadership and administration.

Skills

Scheduling

Organizational skills

Time management

Communication

Education

High School Diploma

Associate's Degree preferred

Tools

UKG

Job description

Brookhaven Health Care Facility
801 GAZZOLA DRIVE
EAST PATCHOGUE, NY 11772, USA

Description

Staffing Coordinator
Rate: $31.25/hour
Shift: Full-Time
Schedule: Monday- Friday, 8 am - 4 pm

Brookhaven Health Care Facility is looking to add a Staffing Coordinator to its team. In this role, you\'ll coordinate and manage nursing department staffing schedules, maintain accurate scheduling and attendance records, and help ensure appropriate staffing coverage to support quality resident care. If you\'re highly organized, detail-oriented, and thrive in a fast-paced healthcare environment, this could be the perfect opportunity for you.

Located in East Patchogue, NY, Brookhaven Health Care Facility is proud to be part of The McGuire Group, a recognized leader in skilled nursing, rehabilitation, and long-term care services throughout New York State. Our team is dedicated to providing compassionate, resident-centered care while creating a supportive environment where employees can grow and succeed. At Brookhaven, you\'ll work alongside caring professionals who are committed to making a positive impact in the lives of residents and their families every day. Join a team where collaboration, respect, and meaningful work are at the heart of what we do.

RESPONSIBILITIES:

• Create, coordinate, post, and manage nursing department schedules to ensure 24-hour staffing coverage
• Utilize staffing resources appropriately, including regular staff, overtime, staffing pools, and agency personnel in accordance with facility requirements and labor agreements
• Process staff schedule requests and time-off requests prior to schedule finalization
• Submit staffing requests to staffing pools and assist in securing coverage for open shifts
• Maintain and update the master staffing schedule and daily staffing records
• Monitor staffing levels and adjust schedules to address call-offs, no-shows, leaves of absence, workers\' compensation cases, and terminations
• Communicate staffing vacancies, agency usage, and staffing concerns to nursing leadership and administration
• Maintain attendance records and track call-offs, tardiness, and attendance-related concerns
• Prepare attendance-related disciplinary documentation for nursing leadership review
• Enter and maintain scheduling and payroll-related information in UKG and other company systems
• Update electronic timecards and ensure payroll-related documentation is submitted accurately and timely
• Coordinate staffing-related communication with Human Resources and Payroll departments
• Complete and submit weekly vacancy reports
• Schedule companion aides and maintain facility transportation logs, if applicable
• Perform additional duties as assigned by the Director of Nursing, Administrator, or Supervisor

REQUIREMENTS:

• Minimum education requirement: High School Diploma or equivalent; Associate\'s Degree preferred
• Minimum experience requirement: 6 months of experience working in a nursing position and prior experience with scheduling and staffing in a healthcare facility; 1 year of experience working in a nursing position preferred
• CNA, LPN, or RN license required
• Strong organizational, time management, and scheduling skills
• Experience using staffing, scheduling, payroll, and timekeeping systems, including UKG
• Ability to manage multiple priorities and adapt to changing staffing needs
• Strong communication, teamwork, and conflict resolution skills
• Knowledge of healthcare staffing practices, attendance management, and labor agreements
• Ability to maintain confidentiality and comply with HIPAA requirements
• Strong attention to detail and commitment to accuracy

BENEFITS:

• Paid Time Off (PTO) for Full-Time and Part-Time
• Weekly or Same-Day Pay Options
• Health, Dental, and Vision Insurance
• Life Insurance
• Employee Referral Bonus Program
• Retirement Saving Options

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.