Nursing Program Administrative Specialist

Keuka College; Keuka Park (NY); On-site; USD 42,000 - 56,000; Full time

Benefits offered by this job

Medical, Dental, Vision coverage

Educational expense assistance

Life insurance

Generous paid time off

Retirement plan with company match

Employee assistance program

Job summary

Keuka College is seeking an Administrative Assistant in Academic Affairs to support the Division Chair/Executive Director and faculty by handling administrative tasks, communications, and accreditation-related duties. The role emphasizes professionalism, confidentiality, accuracy, and timely project completion across divisions while providing cross-divisional support as needed.

You will manage calendars, assist with budgets, coordinate faculty onboarding, support student employee activities, and

Qualifications

• Two to three years of Administrative Assistant or equivalent experience.
• High School diploma or GED; Associates degree preferred.
• Proficiency with M365, Slate, Moodle, WebAdvisor, Handshake, Exxat, Inplace, Typhon.
• Strong written and verbal communication; excellent service orientation.
• Ability to meet regulatory/accreditation standards with accuracy.
• Strong planning and organizational skills; able to work independently.
• Sensitivity to diverse groups and confidentiality.
• Ability to work under pressure and manage interruptions.

Responsibilities

• Manage daily division operations and calendar.
• Assist with division budget and scheduling for Records and Registration.
• Coordinate hiring, onboarding, and evaluation of new faculty.
• Coordinate and supervise student employees across division programs.
• Support accreditation and program evaluation tasks.
• Maintain division materials for college/institutional accreditation.
• Serve as liaison between division, campus offices, and placement sites.
• Attend division and college meetings to support effectiveness.
• Assist with syllabi collection and sharing with the Provost.

Skills

Administrative support

Communication

Organizational skills

Confidentiality

Customer service

Tech proficiency

Education

High school diploma or GED

Associates degree preferred

Tools

M365

Slate

Moodle

WebAdvisor

Handshake

Exxat

Inplace

Typhon

Job description

Keuka College is seeking an Administrative Assistant in Academic Affairs to support the Division Chair/Executive Director and faculty by handling administrative tasks, communications, and accreditation-related duties. The role emphasizes professionalism, confidentiality, accuracy, and timely project completion across divisions while providing cross-divisional support as needed.

You will manage calendars, assist with budgets, coordinate faculty onboarding, support student employee activities, and