Nursing Operations Executive Assistant

University-of-California,-Irvin; Placentia (CA); On-site; USD 64,000 - 86,000; Full time

Benefits offered by this job

Comprehensive benefits and vacation

Paid holidays and sick leave

Job summary

University of California, Irvine (UCI Health) in Placentia is seeking a Temporary Full-Time Executive Assistant to support the TES department. The role focuses on timekeeping, records maintenance, compliance, and coordination across leadership nurses and staff.

The successful candidate will manage employee time entries, licenses, and competency documentation while ensuring regulatory readiness and accurate meeting notes. Healthcare background and strong English communication enhance suitability.

Qualifications

• Previous experience in administrative or office support roles.
• Proficiency with digital timekeeping/payroll systems and record-keeping software.
• Excellent organizational skills with strong attention to detail in tracking compliance and documentation.
• Strong written and verbal communication skills for interdisciplinary coordination and meeting minutes.
• Ability to read, write, and follow written and oral instructions in English.

Responsibilities

• Administer timesheet system; entering and correcting employee time, missed hours, and meal breaks.
• Assist four leadership nurses by maintaining education records, professional licenses, and FILS/NOVA/strip competency documentation.
• Follow up on outstanding documentation, update compliance files, and support LOA, Workers' Comp, and regulatory readiness efforts.
• Participate in department meetings, prepare and maintain meeting notes, and handle discharge reconciliation and operational escalations.

Skills

Administrative support

Timekeeping/payroll systems

Record-keeping

Organizational skills

Communication (written and verbal)

Tools

Timekeeping software

Job description

University of California, Irvine (UCI Health) in Placentia is seeking a Temporary Full-Time Executive Assistant to support the TES department. The role focuses on timekeeping, records maintenance, compliance, and coordination across leadership nurses and staff.

The successful candidate will manage employee time entries, licenses, and competency documentation while ensuring regulatory readiness and accurate meeting notes. Healthcare background and strong English communication enhance suitability.