Strategic Executive Assistant, Nursing Operations

UCI; Placentia, Northern (CA, KY); Hybrid; USD 64,000 - 86,000; Full time

Job summary

UC Irvine is seeking a Temporary Full-Time Executive Assistant for UCI Health in Placentia. The position supports four leadership nurses, maintains education records, and administers the timesheet system. The role emphasizes compliance, documentation, and cross-team coordination.

Salary details show a pay rate of $6,700 per month (exempt). The assignment is temporary, with standard hours Monday–Friday, 8:00 a.m.–5:00 p.m., and benefits available for temporary staff.

Qualifications

• Previous experience in administrative or office support roles.
• Proficiency with digital timekeeping/payroll systems and record-keeping software.
• Excellent organizational skills with strong attention to detail in tracking compliance and documentation.
• Strong written and verbal communication skills for interdisciplinary coordination and meeting minutes.
• Ability to read, write, and follow written and oral instructions in English.
• Prior administrative experience within a healthcare or hospital setting.
• Familiarity with API timekeeping systems and nursing/occupational health compliance standards.
• Experience supporting union relations, grievance processes, or performance management workflows.
• Ability to prioritize tasks and support multiple leaders in a fast-paced environment.

Responsibilities

• Administer timesheet system; entering and correcting employee time, missed hours, and meal breaks.
• Assist four leadership nurses by maintaining education records, professional licenses, and FILS/NOVA/strip competency documentation.
• Follow up on outstanding documentation, update compliance files, and support LOA, Workers' Comp, and regulatory readiness efforts.
• Participate in department meetings, prepare and maintain meeting notes, and handle discharge reconciliation and operational escalations.

Skills

Administrative support

Timekeeping systems

Record-keeping software

Organizational skills

English communication

Job description

UC Irvine is seeking a Temporary Full-Time Executive Assistant for UCI Health in Placentia. The position supports four leadership nurses, maintains education records, and administers the timesheet system. The role emphasizes compliance, documentation, and cross-team coordination.

Salary details show a pay rate of $6,700 per month (exempt). The assignment is temporary, with standard hours Monday–Friday, 8:00 a.m.–5:00 p.m., and benefits available for temporary staff.